Job Summary

ALEXANDER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE:  SCHOOL BOOKKEEPER

REPORTS TO:  School Principal

SUPERVISES:  N/A

QUALIFICATIONS:

1. High school diploma or equivalent, supplemented by business courses in bookkeeping or accounting.

2. Minimum of three (3) years bookkeeping experience or an equivalent combination training and experience preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Considerable knowledge of the principles and practices of bookkeeping and the ability to apply this knowledge to work situations. 

2. Considerable knowledge of the laws, rules, and regulations controlling budget, internal record keeping activities, and contract procedures.

3. Ability to prepare complete and accurate accounting records and statements. 

4. Ability to keep complex records, to assemble and organize data and to prepare reports from such records. 

5. Ability to express oneself clearly and concisely, orally and in writing. 

6. Ability to operate a computer, calculator and other standard office machines. 

7. Knowledge of computers and their operation and ability to use designated software.

JOB GOAL:

To maintain financial accounting records accurately and thoroughly.

PERFORMANCE RESPONSIBILITIES:

1. Plan, perform, and supervise the recording of transactions to accounts receivable payable.

2. Prepare periodic financial and statistical statements, reports, and tabulations.

3. Enter data on computer and produce periodic computer-generated reports. 

4. Maintain payroll transactions.

5. Issue purchase orders and check invoices; prepare checks.

6. Reconcile school reports and bank accounts.

7. Prepare reports, bank balance reports and other related reports.

8. Track fixed assets and generate fixed asset tags

9. Maintain fixed asset inventory. 

10. Communicate effectively with administrators and other contact persons using good judgment.

11. Maintain confidentiality regarding school/workplace matters.

12. Demonstrate initiative in the performance of assigned responsibilities.

13. Participate in assigned training programs offered to increase skill and proficiency related to assignment.

14. Provide principal and staff with timely information to ensure expenditure of school funds.

15. Answer phone, serve as receptionist and perform other office tasks as assigned.

16. Respond to inquiries and concerns in a timely manner.

17. Exhibit interpersonal skills to work as an effective team member.

18. Prepare all required reports and maintain all appropriate records.

19. Perform other tasks consistent with the goals and objectives of this position.

PHYSICAL REQUIREMENTS:

N/A

TERMS OF EMPLOYMENT:

Salary and benefits shall be paid consistent with the system's approved compensation plan. Length of the work year and hours of employment shall be those established by the system.

EVALUATION:

Performance of this job will be evaluated a minimum of once each year.