Position Information
- Position: BOOKKEEPER
- Assignment: SCHOOL BOOKKEEPER
- Location: CAPSHAW ELEMENTARY SCHOOL
- Group: SCHOOL BOOKKEEPER
- Salary Matrix: HOUR2526
- Step Range: 1 - $21.11 to 26 - $32.31 (hourly)
- Employment Type: Full Time
- Application Deadline: Until Filled
- Department: GENERAL ED
- Job Type: FULL TIME
Job Description
Position Title: School BookkeeperReports To: Principal
Work Year: 10-12 MonthsFLSA Status: Non-Exempt
Position Summary
The School Bookkeeper is responsible for maintaining accurate and up-to-date financial records for all school accounts and ensuring compliance with local, state, and federal accounting procedures. This position plays a key role in supporting the financial operations of the school by managing budgets, processing transactions, and maintaining records in accordance with the policies of the Putnam County School System and the Tennessee Department of Education.
Essential Duties & Responsibilities
Maintain accurate accounting records for all school funds, including internal accounts, student activity funds, and other revenue sources.
Prepare and process purchase orders, invoices, receipts, and deposits in accordance with district policies.
Balance and reconcile school bank statements and financial records on a monthly basis.
Manage petty cash and ensure proper documentation for all transactions.
Monitor budget expenditures and provide monthly financial reports to the principal and district finance department.
Assist in developing and maintaining school budgets and forecasts.
Ensure all financial transactions comply with Tennessee Internal School Uniform Accounting Policy Manual (ISUAP) guidelines.
Prepare records for audits and cooperate with internal and external auditors.
Process field trip payments, fundraising proceeds, and activity funds with appropriate documentation.
Maintain accurate records of student fees, donations, and other collections.
Provide assistance to school staff regarding financial procedures and purchasing guidelines.
Communicate effectively with vendors, district finance staff, and administrators to resolve discrepancies.
Maintain confidentiality of all financial and personnel information.
Perform general office duties, including filing, record keeping, and responding to inquiries.
Perform other duties as assigned by the principal or district finance office.
Qualifications
Minimum Requirements:
High school diploma or GED required.
Associate’s degree or coursework in accounting, business, or related field preferred.
Minimum of two years’ experience in bookkeeping, accounting, or finance-related work.
Knowledge of bookkeeping principles, account reconciliation, and budget management.
Proficiency in Microsoft Excel, Word, and accounting software.
Strong organizational skills and attention to detail.
Ability to work independently and meet deadlines with accuracy.
Strong interpersonal and communication skills.
Preferred Qualifications:
Experience in school or governmental accounting.
Familiarity with Tennessee Department of Education accounting policies and school finance procedures.
Experience using district financial software systems.
Working Conditions & Physical Demands
Work performed primarily in an office environment at the assigned school.
Regular use of computers, calculators, telephones, and standard office equipment.
May occasionally lift or move office materials up to 25 lbs.
Periods of high activity and deadlines during reporting or audit cycles.
Other Requirements
Must pass a criminal background check and meet all district employment requirements.
Must adhere to Putnam County School System policies, including confidentiality, ethics, and professional conduct.
Willingness to attend professional development or training sessions related to financial procedures. (source document)
Work Year: 10-12 MonthsFLSA Status: Non-Exempt
Position Summary
The School Bookkeeper is responsible for maintaining accurate and up-to-date financial records for all school accounts and ensuring compliance with local, state, and federal accounting procedures. This position plays a key role in supporting the financial operations of the school by managing budgets, processing transactions, and maintaining records in accordance with the policies of the Putnam County School System and the Tennessee Department of Education.
Essential Duties & Responsibilities
Maintain accurate accounting records for all school funds, including internal accounts, student activity funds, and other revenue sources.
Prepare and process purchase orders, invoices, receipts, and deposits in accordance with district policies.
Balance and reconcile school bank statements and financial records on a monthly basis.
Manage petty cash and ensure proper documentation for all transactions.
Monitor budget expenditures and provide monthly financial reports to the principal and district finance department.
Assist in developing and maintaining school budgets and forecasts.
Ensure all financial transactions comply with Tennessee Internal School Uniform Accounting Policy Manual (ISUAP) guidelines.
Prepare records for audits and cooperate with internal and external auditors.
Process field trip payments, fundraising proceeds, and activity funds with appropriate documentation.
Maintain accurate records of student fees, donations, and other collections.
Provide assistance to school staff regarding financial procedures and purchasing guidelines.
Communicate effectively with vendors, district finance staff, and administrators to resolve discrepancies.
Maintain confidentiality of all financial and personnel information.
Perform general office duties, including filing, record keeping, and responding to inquiries.
Perform other duties as assigned by the principal or district finance office.
Qualifications
Minimum Requirements:
High school diploma or GED required.
Associate’s degree or coursework in accounting, business, or related field preferred.
Minimum of two years’ experience in bookkeeping, accounting, or finance-related work.
Knowledge of bookkeeping principles, account reconciliation, and budget management.
Proficiency in Microsoft Excel, Word, and accounting software.
Strong organizational skills and attention to detail.
Ability to work independently and meet deadlines with accuracy.
Strong interpersonal and communication skills.
Preferred Qualifications:
Experience in school or governmental accounting.
Familiarity with Tennessee Department of Education accounting policies and school finance procedures.
Experience using district financial software systems.
Working Conditions & Physical Demands
Work performed primarily in an office environment at the assigned school.
Regular use of computers, calculators, telephones, and standard office equipment.
May occasionally lift or move office materials up to 25 lbs.
Periods of high activity and deadlines during reporting or audit cycles.
Other Requirements
Must pass a criminal background check and meet all district employment requirements.
Must adhere to Putnam County School System policies, including confidentiality, ethics, and professional conduct.
Willingness to attend professional development or training sessions related to financial procedures. (source document)
Years Of Experience
- Years in Profession Applying for
- Years at PCSS
- Other Related Profession Exp.
Conditions of Employment
- Are you willing to submit to a background check?
- Are you legal to work in the U.S.?
- I hereby state that all information provided by me in connection with this application for employment is true, correct and complete. I understand that if I am employed, a misstatement or omission of fact or otherwise, on this application or other material submitted in connection wherewith shall be cause for immediate discharge.
- I understand the information disclosed in this application will be made available only to employees of the Putnam County Schools for the purpose of the hiring process. I also understand that making false statements on this application or omitting information may be grounds for dismissal should I be hired.
Equal Opportunity Statement
Putnam County Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Putnam County Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the school district has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Putnam County Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Putnam County School's employees to perform their expected job duties is absolutely not tolerated.
Benefits
Available benefits to full time employees of the Putnam County Schools include medical insurance, life insurance, dental insurance, vision insurance and supplemental insurance policies through USable. All full time employees must participate in the state retirement program.1 Sick Day Per Month Up To 12 Per School Year
Holidays: For employees less than 12 months, the following are paid:
Labor Day
President's Day
Thanksgiving Day
Christmas Day
Good Friday
New Year's Day
Sick time accurred based on percentage of time worked
The above benefits are subject to change.