School Nutrition Payroll Manager

 

JOB DESCRIPTION

 

REPORTS TO: Director of School Nutrition

 

TERM: 12 Months

 

JOB GOAL

The school nutrition finance/payroll manager will work to ensure that all school cafeterias and the Nutrition departments are in compliance with state and federal regulations and requirements.

 

GENERAL RESPONSIBILITIES

 

Managerial Duties

 

• Prepares financial statements and cost reports that reflect the financial condition for each school cafeteria monthly or as needed


• Issues purchase orders for all purchases


• Submits monthly finance statements to the Board meeting


• Attends training and conferences to maintain continuous education requirements


• Aids HCS Benefits Specialist in helping cafeteria staff with insurance issues


• Files claims with Tennessee Risk Management (Workers Comp) for employees who are injured on the job


• Assist in preparation for food service budget


• Updates all records of the national school lunch and breakfast program in a timely manner and keeps accurate filing system


• Assist director to facilitate new employee orientation if needed


• Assist in the compiling of information for preparing various reports for the department in accordance with regulatory agencies and administrative guidelines


• Maintains a file system for the department in accordance with regulatory agencies and administrative guidelines


• Assist in getting quotes processing purchase requisitions for purchase orders and all processes in accordance with regulatory agencies and administrative guidelines


• Orders office supplies is needed


• Provides administrative support for Nutrition Director as far as budget projection, employee resolution and new hires


• Stands in where needed

 

Accounting

 

• Reconciles bank account with bank statement


• Ensures that book balances with the county trustee’s office monthly


• Checks vendor invoices against purchase orders


• Researches and resolves discrepancies regarding payment of accounts, purchase orders, and requisitions


• Enters purchase orders and invoices into computerized accounts payable system (Flex Gen)


• Writes and submits vendor checks


• Makes Journal Entries


• Submits Rebates


• Compiles monthly reports to submit USDA claim for meal reimbursement


• Prepares reports and documents at auditor’s request


• Implements efficient management techniques to ensure all records and supporting documents are maintained in accordance with local state and federal laws and policies


• Assist with the month-end and a year-end close and financial reporting

 

Payroll

• Reviews employees time sheets against approval hours


• Preparers Payroll


• Performs other duties associated with payrolls such as withholding social security, retirement insurance child support and garnishments


• Run’s payroll for all HCS nutrition staff


• Prepares the quarterly 941 form


• Updates payroll records by entering changes in exemptions insurance coverage savings deductions and job title and school transfers

 

PREFERRED QUALIFICATIONS

 

• Completion of CCFO program for the TN comptroller's office


• Proven experience working collaboratively with finance and school nutrition


• Strong written and verbal communication skills


• Ability to handle sensitive and confidential information with discretion


• Valid driver's license and successful completion of thorough background investigation

 

EVALUATION

• Performance of this job will be evaluated in accordance with the provisions of the Board’s policy on evaluation of personnel.