Class Code: 7775

LOCAL DISTRICT CLASSIFICATION PLAN

CLASS TITLE:  SCHOOL SECRETARY I - ELEMENTARY

 

BASIC FUNCTION:

Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in routine administrative tasks and coordinate school office activities; perform public relations and communications services for the Principal.

 

 

DISTINGUISHING CHARACTERISTICS:

School Secretary I - Elementary incumbents perform a variety of clerical and secretarial duties in a small to medium-sized school.  School Secretary II - Elementary incumbents perform a variety of clerical and secretarial duties in a large elementary school with a larger number of faculty, student body enrollment and educational programs.

 

 

REPRESENTATIVE DUTIES:

• Coordinate a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.


• Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.


• Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned. 


• Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.


• Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.


• Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.


• Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.


• Register, release or transfer students; complete enrollment information and database.


• Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.


• Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.


• Provide clerical assistance to faculty and staff as needed.


• Orient new and substitute teachers; provide directions, keys and instructional materials.


• Perform related duties as assigned.

  

KNOWLEDGE AND ABILITIES:

 

KNOWLEDGE OF:

• Modern office practices, procedures and equipment. 


• Record-keeping techniques. 


• Health and safety regulations. 


• Correct English usage, grammar, spelling, punctuation and vocabulary. 


• Oral and written communication skills. 


• Interpersonal skills using tact, patience and courtesy. 


• Telephone techniques and etiquette. 


• Basic first aid techniques.


• Operation of standard office machines including computer equipment.

 

ABILITY TO:

• Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks. 


• Perform public relations and communications services for the Principal.


• Add, subtract, multiply and divide quickly and accurately. 


• Understand and follow oral and written directions. 


• Compose correspondence independently.


• Complete work with many interruptions. 


• Type at an acceptable rate of speed. 


• Work independently with little direction. 


• Establish and maintain cooperative and effective working relationships with others. 


• Learn, interpret, apply and explain rules, regulations, policies and procedures.


• Operate a variety of office machines including typewriter, computer terminal, calculator and copiers.


• Understand and work within scope of authority. 


• Maintain good public relations with students, parents, teachers and the public.


• Meet schedules and time lines. 


• Plan and organize work. 


• Train and provide work direction to others. 


• Compile and maintain accurate records and prepare reports.


• Work confidentially with discretion. 


• Communicate effectively both orally and in writing. 


• Administer first aid to ill or injured students. 

 

EDUCATION AND EXPERIENCE:

Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.

 

Salary Schedule: View salary schedule here.