SUMMARY: Operates multi-line switchboard to relay incoming, outgoing, and interoffice calls by performing the following duties

 

ESSENTIAL DUTIES and RESPONSIBILITIES: Other duties may be assigned.

• Operates a multi-line phone system.


• Serves as the primary receptionist and directs visitors to the correct department.


• Responds to telephone inquiries regarding school programs and activities.


• Performs a variety of clerical duties such as typing, proofreading, and photocopying (knowledge of Excel, Access, Word, Publisher, & Google).


• Scan, proof, and file documents/records for office.


• Maintain district telephone system and administration office machine problems/repairs.


• Distributes incoming Administrative Office mail, processes outgoing District’s mail and assumes responsibility for special handling mail. Also, coordinates and maintains records for the district’s package return.


• Keeps accurate records of postage usage/expenditures; prepares reports; communicates orally and in writing.


• Prepare and distribute the district employee directory.


• Separation of purchase orders for Absence/Travel and follow up on lodging (with employee or location), complete registration forms for teachers (when not complete).


• Input purchase orders for all travel requests, then mail or fax.


• Track employees’ travel requests.


• Type other purchase orders as needed.


• Ordering and inventory of office supplies and district forms.


• Keep copiers stocked with paper and supplies.


• Assist with annual audit.


• Issues and maintains student work permits.

 

EDUCATION and/or EXPERIENCE:

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  High school diploma or equivalent; or one to three months related experience and/or training or equivalent combination of education and experience.

  
  

 

Salary: Commensurate with experience and qualifications