Job Summary

The Senior Accounting Assistant provides administrative and transactional support to the Finance Department by ensuring accurate processing of payroll, accounts payable, and related financial activities. The position maintains organized financial records, assists with reconciliations, supports audit preparation, and ensures adherence to REACH’s internal controls and fiscal policies. The role contributes to efficient departmental operations by supporting financial accuracy, accountability, and equity-focused business practices across the organization.

Essential Functions

Accounts Payable and Receivable Processing

• Process invoices, reimbursements, vendor payments, and related transactions in accordance with REACH policies and procedures. 

• Prepare payment batches, verify approvals, and ensure accurate coding and supporting documentation. Ensure billing and payment are processed by third-party property management. 

• Reconcile vendor statements, resolve discrepancies, and maintain accurate payment records, credits, and adjustments. 

• Assist with preparation and processing of tenant receipts, corporate deposits, and related financial transactions.

 Payroll Processing and Administration

• Process, review, and audit employee timesheets using organizational payroll systems. 

• Prepare, record, and reconcile payroll allocations within the general ledger. 

• Generate payroll billings to subsidiary properties and maintain accurate cost allocations. 

• Maintain payroll records, employee pay data, deductions, and benefits documentation while ensuring confidentiality. 

• Administer 401(k) contributions, benefit invoice review, payment approvals, and related payroll support functions. 

• Prepare manual checks, employee draws, and monthly paid time off reports as needed. 

Financial Recordkeeping and Accounting Support

• Maintain organized electronic and physical filing systems for accounting records and documentation. 

• Support month-end and year-end close activities through reconciliations, reporting, and accounting support tasks. 

• Assist with journal entries, data entry, and assigned accounting functions. 

• Provide support to staff, auditors, and vendors regarding financial transactions and documentation requests. 

Vendor and Department Coordination

• Serve as a point of contact for vendor inquiries and provide professional, timely communication. 

• Coordinate with departments to ensure proper expense coding and documentation for programs and projects. 

• Monitor open purchase orders and assist with resolution of outstanding accounting issues. 

• Maintain vendor records including tax documentation and contact information. 

Audit and Compliance Support

• Prepare supporting documentation for internal and external audits. 

• Ensure compliance with organizational accounting procedures, internal controls, and financial regulations. 

• Support maintenance of accurate, audit-ready financial records and documentation standards.

Antiracism

• Engages in self-reflection and open dialogue to recognize personal bias and support a respectful, inclusive workplace that constructively challenges racism and dominant culture.
 • Supports the development of inclusive practices in daily work to promote racial equity and further the organization’s mission.

Secondary Responsibilities

• Support departmental process improvements and financial systems initiatives. 

• Participate in cross-training and organizational support activities as assigned. 

• This is not a complete list of duties or responsibilities. From time to time, all employees may be required to perform duties outside of their normal responsibilities as needed. 

Qualifications

• Minimum of two years of accounting, bookkeeping, or financial support experience required. 

• Associate degree in Accounting, Business Administration, or related field preferred; equivalent combinations of education and experience may be considered. 

• Knowledge of accounts payable, accounts receivable, payroll processing, and general accounting principles required. 

• Experience with Yardi or comparable accounting software preferred. 

• Nonprofit or affordable housing accounting experience preferred. 

Knowledge, Skills & Competencies

• Strong attention to detail and organizational skills. 

• Excellent numerical, analytical, and problem-solving abilities. 

• Effective written, verbal, and interpersonal communication skills. 

• Proficiency with Microsoft Office Suite, particularly Excel. 

• Ability to manage multiple priorities and meet deadlines accurately. 

• High level of integrity, discretion, and confidentiality in handling financial information. 

• Commitment to REACH’s mission and equity-centered practices. 

Physical Demands and Work Environment

• Reasonable accommodations will be made.

• Physical Demands: Regular sitting, standing, walking, computer use, and occasional lifting up to 25 pounds; occasional lifting up to 50 pounds may be required. Fine motor skills required for typing, filing, and operation of office equipment.

• Work Environment: Work is performed primarily in a hybrid office environment with extended computer use and occasional travel between office and residential property locations. REACH serves vulnerable communities whose members may have experienced distress or trauma, and all interactions should be conducted with empathy, patience, and a trauma-informed mindset.

• Driving: Must have a valid driver’s license and valid liability insurance and requires use of personal vehicle for work-related travel when necessary.

Hybrid: 4 Days onsite, 1 Day Remote