About the Department

The City of Moreno Valley is seeking a highly skilled, analytical professional to serve as the Senior Administrative Assistant for the Office of Emergency Management.
This individual will support police and fire services, directly impacting the safety and well-being of our community.

Join a dedicated team focused on excellence. Apply today to be the next Senior Administrative Assistant for the Office of Emergency Management!

Applications will be accepted until the first 75 are received or until Thursday, July 2, 2026, whichever comes first.

A 2% base salary increase is scheduled to take effect in the first full pay period beginning after July 1, 2026.

THE OPPORTUNITY
Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting critical public safety operations? The Emergency Management Division is seeking an experienced Senior Administrative Assistant to provide advanced administrative and operational support to emergency preparedness, response, recovery, and mitigation programs. In this key role, you will serve as a trusted partner to division leadership, coordinating schedules, meetings, training programs, and special projects while managing complex records, reports, budgets, purchasing activities, and confidential information. You will create and maintain databases, prepare technical documents and correspondence, track program activities, and support the daily operations that help ensure organizational readiness during emergencies and disasters.

JOB DESCRIPTION

Click here to access the complete classification description, including the experience, education, and physical and mental requirements for this job.

IDEAL CANDIDATE

Our ideal candidate is a proactive problem-solver with exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with minimal supervision. Strong proficiency in Microsoft Office applications, electronic records systems, virtual meeting platforms, and data management tools is essential. Success in this position requires professionalism, sound judgment, adaptability, and a commitment to providing outstanding customer service while collaborating with City staff, partner agencies, vendors, and the public. They have prior knowledge or experience in emergency management, dispatch, or a closely related field, or have supported professionals in those roles. They would also bring at least four (4) years of experience working for a local government entity in California, demonstrating familiarity with public sector operations, policies, and procedures. This is an excellent opportunity for an administrative professional who enjoys meaningful work, takes initiative, and wants to contribute to the community's safety and resilience through a vital emergency management program.

Core Administrative Skills

Calendar and schedule management
Meeting coordination and minute/notetaking
Records management and filing systems
Data entry and database maintenance
Document preparation and proofreading
Supply and inventory ordering, processing, purchase order entry, tracking, etc.
Customer service and front-desk support

Organizational Skills

Time management
Prioritization and multitasking
Attention to detail
Deadline management
Workflow organization

Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Virtual meeting platforms (Zoom, Teams, Webex)
Electronic records management systems
Data reporting and spreadsheet analysis
Document management software (SharePoint, etc.)

Problem-Solving Skills

Critical thinking
Process and workflow evaluation
Adaptability and flexibility

Professional Attributes

Reliability and dependability
Initiative
Professionalism
Positive attitude
Teamwork and collaboration
Willingness to learn

MINIMUM QUALIFICATIONS

A typical way of obtaining the knowledge, skills, and abilities outlined above is graduation from high school or G.E.D. equivalent; and four years of increasingly responsible administrative support or secretarial experience; or an equivalent combination of training and experience.

Licenses; Certificates; Special Requirements

A valid California Driver's License and continuous eligibility for coverage under the City's vehicle insurance.

Previous experience working for a local government entity in California or in emergency management is highly desirable.

DISTINGUISHING CHARACTERISTICS
Senior Administrative Assistants support Division Manager level staff and perform a variety of difficult, specialized administrative support functions that require a thorough knowledge of the terminology, procedures and practices for their functional areas, with a significant degree of independence and accountability for results. Incumbents may also provide secretarial services to managers and/or supervisors and train and provide work guidance to other clerical employees. Senior Administrative Assistant is distinguished from Administrative Assistant in that incumbents in the former class have responsibility for greater diversity of difficult and specialized assignments and entails one or more of the following: work that requires more extensive knowledge of the department's technical functions, including terminology, policies, practices and procedures and their application in completing, monitoring and managing the unit's work processes; sophisticated mastery of computer software to design, set up and produce such complex documents as spreadsheets and databases involving data interpretation and manipulation; greater accountability for independently producing technical work products and results; and greater responsibility for managing resources to meet deadlines and complete assignments.

WHO WE ARE

The City of Moreno Valley prides itself on delivering quality service to our residents and businesses efficiently and effectively through Collaboration, Innovation, Customer Service, and Human-Centric Design. Strategically located in Southern California’s Inland Empire, Moreno Valley is the second-largest city in Riverside County and is close to major hubs such as Los Angeles, Orange County, and San Diego. This spacious, thriving, and diverse City has a population of over 200,000 residents and offers a variety of business opportunities. For additional information regarding the City, please click here.

Benefits

BENEFITS: For an overview of the City of Moreno Valley's excellent benefit offerings, please click the following link: City of Moreno Valley Benefits Overview

SELECTION PROCESS: Following an administrative review of each application, only the most qualified applicants will be invited to an oral interview and/or testing. The successful candidate will be required to pass a medical examination, and to submit original documentation to establish both work authorization and identity (per the Immigration Reform and Control Act of 1986). Criminal background investigations will be conducted, and, in accordance with our Drug Free Workplace Policy, a Drug Screening Test will be required.

The City of Moreno Valley is an EQUAL OPPORTUNITY EMPLOYER. For further information regarding this position, contact the Human Resources Department at (951) 413-3045.

The provisions of this job announcement do not constitute an expressed or implied contract.

Supplemental Questions

This supplemental questionnaire is used to further evaluate your experience and education to determine your eligibility for this position. Responses should be complete and specific, describing work you have actually performed, the level and purpose of the work performed and how often. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. A resume will not be considered in determining your qualifications. A response of "see resume" or "see application" for any of the supplemental questions will result in the questions not being scored. Please check Yes/No if you understand the above requirement.

Please Indicate the highest level of education you have completed.

Less than High School Diploma or GED
High School Diploma or GED
Some college coursework completed (less than 59 semester units or less than 89 quarter units)
Associate's Degree (at least 60 semester units or 90 quarter units)
Bachelor's Degree (at least 120 semester units or 180 quarter units)
Master's Degree or higher

Please indicate the amount of progressively responsible experience you have in providing administrative or secretarial support.

Less than four (4) years
Four (4) - five (5) years
Six (6) - seven (7) years
Eight (8) years or more

Do you possess experience working in a municipal and /or governmental environment?

If you answered "Yes" to the question above, please provide the name of the government agency where you gained your experience. ("See Resume" is not a valid response, if you do not have this experience, put N/A)

Please rate your level of proficiency in using Microsoft software.

Beginner
Intermediate
Advance
No Experience

Briefly describe your experience providing high-level administrative support in a fast-paced environment, particularly in a local government or public safety setting, if applicable. Include examples of how you managed competing priorities, maintained accuracy under tight deadlines, and supported leadership or operational staff.

Emergency Management work often requires handling sensitive information, coordinating across multiple agencies, and adapting quickly to changing priorities. Please describe a situation where you demonstrated discretion, problem-solving, and adaptability while supporting a complex project, program, or operational need.

Required Question

Agency Information

Employer: City of Moreno Valley
Address: 14177 Frederick St.

Moreno Valley, California, 92553
Phone: 951-413-3045
Website: https://www.governmentjobs.com/careers/moval

Senior Administrative Assistant (Emergency Management)

About the Department

Benefits

Supplemental Questions

Agency Information