Description

How You Will Contribute

Executive Support & Strategic Partnership

• Serve as a strategic partner to the executive, proactively managing priorities, schedules, and competing demands.
• Optimize executive time through effective calendar management, meeting prioritization, and preparation.
• Anticipate needs and independently resolve issues to ensure smooth day-to-day operations.

Project & Operational Management

• Lead and coordinate complex, cross-functional projects and initiatives on behalf of the executive.
• Track progress on strategic priorities, ensuring accountability and timely execution.
• Develop and implement processes to improve workflow efficiency and organizational effectiveness.
• Manage special projects, including research, analysis, and reporting.

Communication & Stakeholder Engagement

• Act as a primary point of contact between the executive and internal/external stakeholders.
• Draft, review, and manage high-level communications, correspondence, and presentations.
• Facilitate communication across departments to ensure alignment and clarity of priorities.
• Build and maintain strong, strategic relationships across all levels of the organization.

Meeting & Information Management

• Coordinate and manage executive meetings, including agendas, materials, minutes, and follow-ups.
• Ensure effective documentation and tracking of action items and decisions.
• Conduct research and synthesize information into concise summaries and reports.

Travel & Logistics

• Oversee complex travel planning and logistics, ensuring efficient and cost-effective arrangements.
• Manage detailed itineraries and provide real-time support during travel as needed.

Leadership & Administrative Oversight

• Provide direction, mentorship, and oversight to administrative staff or support teams.
• Establish and maintain administrative standards, tools, and best practices.
• Allocate and manage administrative resources to support executive and organizational needs.

Confidentiality & Discretion

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Exercise sound judgment in all interactions and decision-making.

Requirements

Your Qualifications

• Bachelor’s degree or equivalent experience.
• 7+ years of progressively responsible executive support experience, preferably supporting C-suite leaders.
• Demonstrated ability to operate independently in a fast-paced, high-demand environment.
• Strong project management and organizational skills.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite and collaboration tools

Stand-Out From the Crowd Qualifications

• Experience in healthcare, nonprofit, or complex organizational environments.
• Prior experience supervising or leading administrative teams.
• Experience supporting executive-level strategy, planning, or board-related activities.
• Strong analytical and problem-solving capabilities.

Physical Aspects of the Job

• Prolonged periods of sitting and working at a computer.
• Frequent use of hands and fingers for typing, data entry, and operating office equipment.
• Ability to communicate effectively, including speaking and hearing, in person and via phone or virtual platforms.
• Ability to occasionally stand, walk, bend, and reach.
• Ability to lift and/or move up to 15–25 pounds (e.g., files, office materials, or meeting supplies).
• Visual acuity to perform activities such as preparing and reviewing documents, data, and reports.
• Ability to travel occasionally, including navigating airports, hotels, and meeting locations.
• Ability to maintain focus and productivity in a fast-paced, high-demand environment with frequent interruptions.

Summary

What to Know about the Job

The Senior Executive Assistant, Growth, Marketing, and Employer Engagement provides high-level, strategic administrative and operational support to executive leadership, ensuring effective use of executive time, alignment of priorities, and seamless execution of organizational initiatives.

This role operates with a high degree of independence, discretion, and judgment, serving as a trusted partner to the executive. The position manages complex scheduling, communications, and organizational workflows while leading or coordinating cross-functional projects, initiatives, and administrative functions.

In addition to traditional executive support, this role plays a key part in driving organizational effectiveness - translating executive priorities into action, facilitating communication across stakeholders, and ensuring follow-through on strategic initiatives. The role may also oversee administrative staff and act as a liaison between executive leadership and internal/external partners.

Who We Are

At The Alliance, our mission is helping employers self-fund smart. We serve as the voice for self-funded employers who want more control over their healthcare costs and who believe that affordable, high-quality care should be accessible to everyone.

Why Work at The Alliance?

Along with the satisfaction you’ll receive from working with a mission-driven organization, you’ll join a humble, lively, and hard-working group of people. The Alliance is home to a highly collaborative, creative, and dedicated bunch; you’ll feel our warm friendliness, be fueled by our inspiring passion, and find support from us when you need it, too.