Job Summary

Job Description 

POSITION TITLE:  Program Assistant II

JOB GOAL: To enhance the administration of the central office's business affairs by performing the bookkeeping functions needed for budgetary control, revenue, distribution of expenditures, general ledger, accounts payable, accounts receivables, and other functions assigned.

REPORTS TO: Assigned Central Office Director; Chief Schools Finance Officer

SUPERVISES:  None

QUALIFICATIONS:  High school diploma or GED; Associated degree or higher, preferred. Successful experience in at least one of the


                                 specialty areas listed below, and such alternatives to the above qualifications as the Board might find appropriate


                                 and acceptable.

SALARY:    To be determined commensurate with local salary matrix,


credentials, and experience.

ESSENTIALS FUNCTIONS:

Essential functions may include, but are not limited to:


1. Knowledge of double entry accounting and bookkeeping systems, payroll and accounts payable procedures.


2. Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.


3. Knowledge of computer network operations, data entry and retrieval using technology,


and knowledge of bookkeeping procedures.


4. Ability to utilize or develop proficiency in the use of Chalkable, McAleer or other school/system software.


5. Possess and demonstrate high ethical standards, accountability, and integrity and ensure compliance with local school financial guidelines.


6. Ability to use technology to communicate, to manage data, and to reduce/submit required reports, correspondence, and/or financial information.


7. Maintains a complete and systematic set of records of all financial transactions of school funds in accordance with generally accepted accounting principles (GAAP).


8. Monitors account balances and related financial activity for ensuring that allocations are accurate, expenses are within budget limits and/or fiscal practices are followed.


9. Traces errors and records adjustments to correct charges or credits posted to accounts.


10. Reconciles statements and accounts as directed.


11. Maintains financial records for all funds.


12. Performs accounts payable duties that include, but are not limited to, the issuance of purchase orders, accurate coding and posting of invoices, timely payments to vendors.


13. Demonstrates knowledge of local school accounting policies and procedures.


14. Follows attendance, punctuality and proper dress rules.


15. Maintains confidentiality regarding workplace matters.


16. Models and maintains high ethical standards.


17. Participates successfully in the training programs offered to increase skill and proficiency related to assignment.


18. Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.


19. Maintains and submits reports, records, and correspondence in a timely and accurate manner.


20. Reports absences and takes leave in accordance with Board policies and procedures.


21. Performs any other job-related duties as assigned by Supervisor(s).