Description

Business Operations Assistant

Position Overview

The Business Operations Assistant supports Saint Joseph Parish's mission by assisting with financial administration and providing professional administrative support to parish clergy and staff.

Key Responsibilities

Financial Administration & Contribution Tracking

• Contribution Management: Process, record, and track weekly monetary offerings, donations, and pledge payments.

• Database Maintenance: Update and maintain accurate parishioner financial records in the church management software.

• Reporting: Generate regular contribution reports and prepare annual tax statements for parishioners.

• Accounts & Payroll: Assist with accounts payable, accounts receivable, and payroll processing.

• Deposits: Prepare and securely deposit all cash and check collections.

• Collaborate with parish personnel on projects and events.

• Other financial administration tasks as assigned by the Director of Business Operations.

Operations & Office Management

• Front Office: As needed, provide back-up support for parish Administrative Assistant.  

• Assist with Indiana School Choice Scholarship documentation and record maintenance.

• Other office and administrative tasks as assigned by the Director of Business Operations.

Work Schedule

• Type: Part Time

• Days and hours negotiable

Requirements

Qualifications & Skills

• Associate's degree in accounting, business administration, or related field preferred, or equivalent combination of education and experience. 

• Software Proficiency Preferred: Experience with church management and accounting software (ParishSOFT Accounting, ParishSOFT Contributions, WeShare).

• Integrity: High level of discretion, confidentiality, and trustworthiness regarding financial data.

• Organization: Strong attention to detail and ability to manage multiple priorities.

• Communication: Excellent interpersonal skills to interact professionally with staff, clergy, and parishioners.

Summary

The Parish Business Operations Assistant supports the financial and administrative operations of the parish by maintaining accurate financial records, processing contributions and deposits, assisting with accounts payable, accounts receivable, and payroll functions, and preparing financial reports and parishioner tax statements. This position also provides administrative support for parish operations, including School Choice program documentation, database maintenance, and front office coverage as needed. The ideal candidate is highly organized, detail-oriented, trustworthy, and committed to maintaining confidentiality while providing professional service to parishioners, clergy, staff, and school families.