#330603
Position: Title I Administrative Assistant, Central Office
Terms of Employment: Beginning Date of Employment - 7/1/26
12 Month Position, Pay Grade 65, Regular State Benefits
Qualifications: Two years of college or technical school OR Three to five years of bookkeeping experience OR an equivalent combination of training/experience; Possess a thorough working knowledge of Microsoft Excel, Google and Word; Possess knowledge of working with multiple budgets and purchasing processes; Strong people skills that facilitate dealing with constituents, families, and other departments
Duties and Responsibilities:
- Assist with creation of Title I Application and support documents as entered in Comprehensive Continuous Improvement Plan
- Prepares support documents for Title I Application
- Assist with communication to all Title I/Elementary Schools and answer questions from schools
- Obtain quotes, enter purchase orders in LINQ fund management system, track receipt of items and process invoices for payment for Title I and specific state funds for elementary programs
- Create procurement waivers as needed for fiscal compliance
- Support and instruct bookkeepers and monitor school and district budgets for Title I
- Construct spreadsheets and databases
- Ensures time and effort documentation is completed by each employee funded by multiple budgets and maintained on file.
- Update Title I Crate with required documentation
- Maintain records of business accounts and transactions for monitoring purposes
- Utilize accounting software to manage accounts
- Work closely with Finance Department and Human Resources
- Assists in local, state and federal audits and monitoring
- Calculate salaries and benefits for all employees paid with Title I Funds
- Process and maintain contracts for contracted services with agencies and/or individuals
- Process timesheets and monitor hours for contracted employees
- Generate financial reports when needed
- Communicate parent concerns to Principals and Directors
- Key federal budgets and amendments using the LINQ system
- Participate in departmental coverage of main switchboard as scheduled
- Other duties as directed by the Chief Academic, Director of Federal Programs, and the Coordinator of Elementary Programs