Transcripts Clerk
We have an opportunity for a Transcripts Clerk to support our California office located in Monrovia/Pasadena. The ideal candidate is a detail-oriented self-starter who is highly organized and possesses the ability to effectively prioritize in a fast-paced litigation environment. This position can be fully remote, but the candidate must live within one of the following states: IL, KS, LA, MI, MN, MO
Responsibilities include:
- Monitoring firm calendars to identify upcoming and completed depositions
- Coordinating with attorneys and legal assistants to confirm deposition details and ensure no transcript orders are missed
- Placing timely orders for standard, expedited, or rough-draft transcripts with court reporting agencies based on attorney direction and case deadlines
- Maintaining vendor relationships to facilitate efficient ordering and delivery; following up on outstanding orders
- Receiving, reviewing, and processing court reporter invoices for accuracy; coding to the appropriate client/matter and routing through the firm's approval workflow
- Flagging billing discrepancies and coordinating with vendors and Accounts Payable to resolve
- Monitoring incoming transcript deliveries and verifying completeness and accuracy upon receipt
- Notifying attorneys, paralegals, and legal assistants promptly when transcripts are available
- Saving finalized transcripts to the firm's document management system following established naming conventions and filing protocols
- Retrieving and distributing previously filed transcripts upon request
- Maintaining the firm's master deposition and transcript tracking log and generating reports as requested
- Other duties as assigned
Qualifications:
- Minimum 2 years of experience in a law firm, legal department, or deposition scheduling preferred
- Proficiency in Microsoft Office Suite; familiarity with document management systems (iManage, NetDocs, or similar) a plus
- Working knowledge of basic legal terminology and the litigation process, including depositions and discovery
- Strong attention to detail, organizational skills, and ability to manage multiple deadlines simultaneously
- Professional communication skills and discretion in handling confidential client information
In return for your talents, we offer a competitive salary and benefits package which includes flexible benefits for healthcare/dental/vision, life insurance, disability, 401(k), professional development and training, generous PTO and paid holidays, mental health benefit, and more.
We encourage all qualified candidates to submit resume and salary requirements for consideration.
Foley & Mansfield believes that diversity and inclusion among our employees, staff, applicants and candidates is critical to our success as a national firm, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Foley & Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws.
Foley & Mansfield PLLP participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.