Job Posting: Administrative Assistant (Classified)

Location: Walnut Elementary School

Position Type: Classified, Hourly, Full-Time

Work Calendar: 195 Days (Includes one week before and one week after the student school year)

Benefits: Eligible for full district benefits package (Medical, Dental, Vision, Retirement)

Job Summary

Walnut Elementary School is seeking a dedicated, organized, and welcoming Administrative Assistant to join our front office team. As the first point of contact for families, students, and staff, you will play a vital role in creating a positive school culture. This position handles a variety of administrative tasks, ranging from managing school accounts and attendance to providing backup student care.

Key Responsibilities

Front Office & Customer Service

• Manage the Front Desk: Greet visitors, answer phones, route calls, and respond to general inquiries with a friendly and professional demeanor.
• Attendance Management: Oversee and accurately record daily student attendance, track tardies, and follow up with families regarding unexcused absences.

Financial & Data Administration

• ECA Account Management: Oversee the Extra-Curricular Activities (ECA) account, ensuring accurate tracking of funds, deposits, and compliance with district guidelines.
• Purchase Orders (POs): Efficiently enter, track, and process purchase orders for school supplies and resources.
• Data Entry: Assist with student information system updates, records management, and other data entry tasks as needed.

Student Support & Safety

• Backup Nurse: Provide basic first aid, administer medication (with training), and comfort sick or injured students when the school nurse is unavailable.
• Versatility: Perform all other duties as assigned by the school administration to ensure smooth daily operations.

Qualifications & Skills

• Education: High School Diploma or equivalent required.
• Experience: Previous administrative, secretarial, or school-based experience is highly preferred.
• Financial Literacy: Basic bookkeeping or experience handling money/accounts (like ECA) is a strong plus.
• Tech Savvy: Proficiency in data entry, Google Workspace, and a willingness to learn school management software.
• Interpersonal Skills: Strong communication skills, patience with children, and the ability to maintain confidentiality regarding student and staff information.
• Certifications: Ability to obtain CPR/First Aid certification (training will be provided for backup nurse duties).

Why Join Walnut Elementary?

At Walnut Elementary, we value collaboration, community, and growth. This position offers a predictable, school-year-aligned schedule (195 days), a comprehensive benefits package, and the opportunity to make a meaningful impact on the lives of elementary students every single day.