Position: Accountant Building: Administrative Office
Reports to: Business Manager Assignment: 245 days – 7.5 hours/day
Job Summary: Responsible for the financial accounting and procurement functions of the district. Prepare various business office reports and billings. Work closely with and support various other positions within the business office.
Qualifications: Associate’s or Bachelor’s degree in Accounting or Business Management (or related field) or a minimum of 4 years accounting experience, preferably in public education. Strong computer, analytical, organizational and communication skills required.
POSITION FUNCTIONS AND RESPONSIBILITIES
Accounting
- Comprehend and maintain working knowledge of PA Department of Education (PDE) fiscal accounting system.
- Become proficient in the operation of the business office financial accounting software.
- Code revenue according to PDE accounting system and enter to district financial accounting system.
- Reconcile and balance district bank accounts for all checking and investment accounts. Reconcile bank statements for all accounts and funds to district general ledger accounts.
- Maintain financial records for all grants (federal, state and local) and/or special revenue sources. Work closely with program coordinator for each grant. Prepare monthly, quarterly and final reports for all grants as needed.
- Maintain financial records for all district fixed assets including capital asset additions or deletions and depreciation. Record all inventory and fixed assets on district software for purposes of insurance and audit review. Generate reports as needed.
- Organize and manage all aspects of Student Activity funds to include oversight of receipts and payments, assure that all paperwork is completed properly and communicate guidelines to activity fund advisors.
- Organize and maintain effective filing system in coordination with the Business Manager and the Accounts Payable/Purchasing Clerk.
Procurement
- Coordinate all procurement processes to achieve maximum cost benefits and efficiencies within the requirements of PA school laws. This shall include annual review of district bidding practices, state contract purchases, purchases through consortiums and any other volume purchases with vendors. Verify quote and/or bid process has been followed. Maintain records of procurement processes for audit purposes.
- Coordinate all advertising in external media for the district under the direction of the Business Manager.
Reports/Billings
- Prepare annual School Health Services Request for Reimbursement report for submission to the PA Department of Health (September).
- Prepare annual Liquid Fuels Tax Refund Report for submission to Department of Revenue (February).
- Prepare Education of Incarcerated Juveniles Report for submission to PDE (May).
- Prepare annual billings to other districts for students attending district special education programs (July/August).
- Prepare invoices for staff that may owe the district for tuition reimbursement.
Support
- Work closely with and serve as primary backup to the Accounts Payable/Purchasing Clerk.
- Work closely with district Food Services Administrative Assistant in all aspects of the food services program including initial processing of free and reduced lunch applications.
- Work closely with Child Accounting Supervisor to monitor billings for students attending Charter/Cyber schools or students placed in other educational settings.
- Support and assist the Business Manager as follows:
Answer phone calls
Photocopy, fax, type or file as needed
Assist with all aspects of budget preparation
Assist with surveys, reports, requests for information and special projects
Assist with preparation of Annual Financial Report
Assist with local and state audits
Serve as primary backup to the Business Manager
Perform other duties which may be assigned by the Business Manager that are consistent with the position of Accountant.