Bishop Hartley High School
Director of State and Federal Programs
Full-time
Catholic Preferred but Not Required
Director of State and Federal Programs
Full-time
Catholic Preferred but Not Required
Position Summary
Bishop Hartley High School seeks a mission-driven, highly organized, and service-oriented leader to serve as the Director of State and Federal Programs. This position oversees all state-funded scholarship programs, state auxiliary and federal title services, compliance reporting, and related administrative processes that support student access, affordability, and school operations.
The Director plays a critical role in helping families navigate scholarship opportunities and ensuring the school maximizes eligible state and federal resources. This individual must demonstrate exceptional attention to detail, financial stewardship, discretion, and a deep commitment to communicating with families in a manner that is clear, compassionate, professional, and responsive.
As a key member of the school community, the Director must embrace the mission of Catholic education and contribute positively to a culture rooted in faith, service, excellence, and care for every family.
Reports to
Principal and/or Chief Education Officer
Primary Responsibilities
1. State Scholarship Program Administration
Lead all operational responsibilities for Ohio scholarship programs, including but not limited to:
EdChoice Scholarship Program
- Determine eligibility for current and incoming families.
- Guide families through Traditional and Expansion scholarship processes.
- Communicate application timelines, requirements, renewals, and documentation needs.
- Submit applications and maintain accurate records.
- Process acceptance forms, tuition entries, discounts, and deposits.
- Maintain monthly attendance submissions.
- Enter required assessment data.
- Monitor low-income qualification reports and proactively communicate with eligible families.
- Maintain student data and identifiers in PowerSchool or equivalent SIS.
- Complete annual provider renewal documentation.
Jon Peterson Scholarship Program
- Determine eligibility in collaboration with student support personnel.
- Assist families with applications, renewals, and required documentation.
- Create MOUs for each student for parent signature.
- Submit and maintain records.
- Process tuition acceptance and scholarship awards.
- Maintain required assessment and student data reporting.
- Complete annual provider renewal documentation.
2. Federal and Auxiliary Program Oversight
Administer state and federally supported nonpublic school programs, including:
Auxiliary Services
- Review internal requests for allowable expenditures.
- Obtain vendor quotes and process requisitions.
- Coordinate approvals, purchase orders, deliveries, invoices, and inventory.
- Maintain annual budgets and compliance records.
Title II
- Support faculty professional development requests.
- Process conference/training approvals and reimbursements.
- Maintain program budgets and records.
Title IV
- Coordinate eligible instructional and student support purchases.
- Process requisitions, orders, and budget tracking.
NPDS / Title Consultation Processes
- Submit ADM data annually.
- Coordinate district consultations regarding Title I services.
- Maintain required records and updates.
3. Compliance, Reporting, and Operational Support
- Prepare and submit Administrative Cost Reimbursement (ACR) reports.
- Collect quarterly documentation from faculty and staff.
- Track deadlines and maintain compliance calendars.
- Support state testing data preparation and reporting.
- Administer Free & Reduced Lunch Program processes, including applications, qualification notices, reporting, and student data updates.
- Monitor and pursue additional Ohio grant opportunities aligned to school priorities.
4. Family Service and Communication
- Serve as a trusted point of contact for families seeking tuition assistance and scholarship guidance.
- Explain complex processes in simple, respectful, and encouraging ways.
- Respond promptly to parent questions and concerns.
- Provide proactive reminders so families do not miss important deadlines.
- Represent Bishop Hartley with warmth, professionalism, and empathy in all interactions.
Qualifications
Required
- Bachelor’s degree or equivalent professional experience
- Strong administrative, compliance, or program management experience
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple deadlines and confidential information
- Proficiency with spreadsheets, databases, and office technology
Preferred
- Experience with scholarship administration, education funding, grants, or school operations
- Experience in Catholic or independent school settings
- Familiarity with PowerSchool or comparable student information systems
- Knowledge of Ohio nonpublic school funding programs
Personal Characteristics
The ideal candidate will be:
- Mission-aligned and committed to Catholic education
- Calm, dependable, and solution-oriented
- Highly organized and process-driven
- Warm and welcoming with families
- Able to communicate difficult information with empathy
- Self-motivated with strong follow-through
- Trustworthy and discreet
Please apply for this position below.