Key Areas of Responsibilities
· Supervision of office assistants to carry out daily general administration functions such as mailing & courier services, internal circulation, grocery items, cheques deposit, document scanning, collection of IPO forms & prospectus & reception.
· Provide general administration support such as procurement of stationery items, newspaper & magazines, printing, flower/plant maintenance & arrangement
· Maintenance of coffee machine and replenish grocery items for common use
· Support the development of administration policies and procedures
· Counter-check the accuracy of scanning of customer account information in DMS system
· Provide support in facilities management and renovation projects.
· Coordinate with building management offices in dealing with office maintenance works.
· Administrator for the Security System on door access rights, generate weekly & monthly access reports and CCTV recording records backup.
· Staff card / visitor card production & maintain staff photo library.
· Lift card issuance & cancellation and maintain update records.
· Coordinate & conduct fire drill, office safety inspection & fire service maintenance.
· Coordinate with vendors for office general cleaning, carpet cleaning & pest control services.
· Back up the reception services if necessary
Requirements
· Degree holder in business administration or related disciplines
· Minimum 5 years solid experience in general administration gained from financial institutions
· A good team player and able to work under minimum supervision
· Experience and knowledge in facility management
· Excellent customer servicing attitude and professional telephone manner.
· Good command of spoken English, Cantonese and Putonghua.
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