HiringCafe
Posted 1w ago

Fleet Coordinator

@ Arctic Arrow Group
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Calgary, Alberta, Canada
OnsiteFull Time
Responsibilities:Coordinating maintenance, Maintaining compliance, Liaising vendors
Requirements Summary:5+ years in fleet maintenance and 5+ years in fleet coordinator/maintenance/mechanic roles; proficient in MS Office; strong knowledge of heavy‑duty and light‑duty fleet; assets: HET, Parts Technician, Fleet Management; experience in utility/construction; strong organizational, communication, and vendor management skills; able to work in a fast-paced, multi-site environment; valid Class 1 or Class 3 with Air Brake asset.
Technical Tools Mentioned:Microsoft Office
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Job Description

Arctic Arrow is a Canadian-owned powerline contractor specializing in transmission, distribution, and underground utilities work across Western Canada. With operations throughout British Columbia and Alberta, we are committed to safety, reliability, and operational excellence.

Position Overview

Reporting to the Fleet Manager, the Fleet Coordinator is responsible for coordinating day-to-day fleet requirements; repairs and preventative maintenance of Arctic Arrow’s fleet, ensure equipment availability, safety, and regulatory compliance. This role supports Alberta and BC operations and works closely with field teams, vendors, and Arctic Arrow leadership.

Occasional travel within Western Canada.

Key Responsibilities

  • Coordinate preventative and corrective maintenance for fleet vehicles and equipment.
  • Maintain compliance with Alberta Transportation, CVIP, DOT, and HSE regulations.
  • Administer commercial vehicle inspection and maintenance programs.
  • Manage fuel cards, reporting, and compliance controls.
  • Coordinate insurance, licensing, and registration across multiple jurisdictions.
  • Liaise with third‑party service providers, repair facilities, and vendors.
  • Track maintenance costs, breakdown trends, PM schedules, and equipment availability.
  • Support procurement of fleet vehicles, equipment, tools, and supplies.
  • Maintain effective communication with operations to support job readiness and equipment availability.
  • Maintain accurate fleet records, service histories, and regulatory documentation.
  • Support fleet replacement planning and lifecycle management.
  • Monitor warranties, recalls, and manufacturer service bulletins.
  • Coordinate roadside assistance and breakdown response.
  • Assist with incident, accident, and insurance claim reporting.
  • Support fleet audits and internal compliance reviews.
  • Identify opportunities for cost control, efficiency improvements, and standardization.