Summary/Objective

The Patient Service Representative is the first point of contact between NorthShore Health Centers and its patients. Job duties of patient service representatives include greeting visitors and patients, registering patients, scheduling appointments and collecting patient co-payments and sliding fee payments while providing excellent customer service.

Essential Functions

• Greets patients and visitors in a cordial and friendly manner, determines purpose of visit and directs them to appropriate department to ensure a positive customer service experience.


• Follow HIPAA policy guidelines at all times ensuring protection of confidential information.


• Registers new and established patients, inputting all pertinent patient information accurately, and obtains written consent for release of patient medical records.


• Completes financial screenings for patients who are uninsured or underinsured, utilizing all appropriate financial information, to ensure patients receive healthcare services that are affordable.


• Verifies patient health benefits, i.e. Medicaid, Medicare, or commercial insurance to ensure the health services the patient is receiving during their visit is covered under the plan; for billing and collection accuracy.


• Submit prior-authorization request through insurance company if needed based on specialty/department


• Collects all insurance co-pays and sliding fee payments for services rendered to each patient at the time of visit, and collects on any past due balances.


• Checks out patients and schedules follow-up visit, as required, using appropriate scheduling template guidelines, to allow ample time for providers to perform quality patient care.


• Communicates patient wait times with patients, and if excessive, gives other options for patients to pursue.


• Educates patients on all services that are provided at NorthShore.


• Balances money collected for patient services at the end of the work day, to ensure that all funds collected are allocated properly.


• Answers incoming calls in a courteous and professional manner, addresses the nature of the call, and directs to appropriate department to ensure good customer satisfaction.


• Attends meetings and training sessions as required.


• Maintains a working knowledge of practice policies and procedures.


• Executes other verbal or written specific assigned tasks, requiring similar or lesser skills and abilities, some which are continuing while others are occasional in nature. 

*These essential functions are a summary of the primary duties and responsibilities of the position, and are not intended to be a comprehensive listing of all duties and responsibilities.  The position will include other duties as assigned and duties are subject to change at management's discretion.

Competencies

• Planning and strategic foresight


• Responsible Decision Making


• Integrity and accountability


• Innovation and creativity


• Adaptive and flexible


• Leadership, teamwork, and conflict resolution


• Professionalism and work ethic


• Empathy

Work Environment

Work is performed in an office environment. Involves frequent personal and telephone contact with patients, physicians, and other healthcare personnel. Work may be stressful at times. Interaction with others is constant and interruptive.

Travel

Travel outside of Northshore locations will be rare for this position.