Job Title:          District PEIMS Data Coordinator                    Exemption Status/Test: Exempt

Reports to:       Superintendent                                               Date Revised:

Dept./School:   Information Technology

Primary Purpose:

Under moderate supervision, coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data.

Qualifications:

Education/Certification

• Some college preferred
• PEIMS certification or TEA training (preferred)

Special Knowledge & Skills

• Deep understanding of PEIMS and Texas reporting requirements
• Strong knowledge of student information systems and data processes
• Ability to interpret laws, policies, and technical guidance
• Exceptional attention to detail and problem-solving ability
• Strong interpersonal skills with the ability to train and support staff
• Ability to manage deadlines in a high-stakes, compliance-driven environment

Experience

• 3�5+ years of PEIMS, student data, or school district data systems experience
• Experience with TSDS (Texas Student Data System) strongly preferred
• Leadership or supervisory experience preferred

Major Responsibilities and Duties

1. Data Leadership & Compliance

• Direct and oversee all PEIMS submissions (Fall, Mid-Year, Summer, Extended Year)
• Ensure full compliance with Texas Education Agency (TEA) requirements and timelines
• Monitor data accuracy across student, staff, finance, and program records
• Interpret and implement updates to PEIMS Data Standards and state law
• Oversee attendance accounting in alignment with the Texas Student Attendance Accounting Handbook

2. Systems Management

• Serve as the district lead for the Student Information System (SIS) and PEIMS-related platforms
• Coordinate with technology staff to maintain system integrity, security, and integrations
• Develop validation processes, error-check protocols, and submission checklists
• Oversee year-end rollover and system transitions

3. Training & Capacity Building

• Train campus registrars, secretaries, counselors, and administrators on PEIMS coding and procedures
• Provide clear, practical guidance tailored to a rural district's staffing realities
• Build user-friendly systems and expectations that promote accuracy at the point of entry
• Serve as liaison with the regional Education Service Center (ESC) and TEA

4. Accountability & Decision Support

• Provide leadership with timely reports on enrollment, attendance, special programs, and trends
• Translate data into insights that support staffing, scheduling, and funding decisions
• Support state and federal accountability measures through accurate reporting
• Lead and coordinate responses to audits and data validations

5. Collaboration & District Impact

• Work closely with principals, business office, HR, and special programs
• Foster a culture of shared ownership of data quality
• Support district initiatives by aligning data systems with instructional goals
• Communicate complex requirements in a clear, supportive, and solutions-oriented manner

Working Conditions

• Office-based with frequent computer use
• Regular travel between campuses (typical in rural districts)
• Occasional travel for ESC/TEA training
• Extended hours during submission windows

Preferred Leadership Traits

• Calm under pressure during submission deadlines
• Detail-oriented but able to see the big picture
• Service-minded and supportive of campus staff
• Proactive communicator and problem solver
• Ethical, confidential, and highly reliable