HiringCafe
Posted 1w ago

Office Manager

@ Catch Design
View All Jobs
Wellington, Wellington Region, New Zealand
OnsiteFull Time
Responsibilities:keep office, coordinate meetings, greet visitors
Requirements Summary:Experience in office coordination or administration; highly organized; strong communication; comfortable with AI tools; client-facing; discreet; ability to manage multiple priorities.
Technical Tools Mentioned:AI tools, Microsoft Office, Google Workspace
Save
Mark Applied
Hide Job
Report & Hide
Job Description

At Catch Design, we help some of New Zealand’s most recognised brands create meaningful, inclusive, and impactful digital experiences. We’re looking for an Office Manager to join our Wellington team—someone who is highly organised, detail-oriented, and brings real energy to the workplace.

This is a role for someone who loves being at the centre of things. You’ll keep the office running smoothly day to day, while also creating an environment where people feel welcomed, supported, and genuinely enjoy coming to work. This is an office-based role with standard working hours of 8.30 am to 5.30 pm, Monday to Friday. We support flexibility where it works for the role and the team, with any additional flexibility arranged as needed.

What you’ll do

You’ll be working within a fast-paced, creative digital agency environment, where no two days are the same. It’s an energetic, collaborative space—full of ideas, conversations, and momentum—where your role is key to keeping everything running smoothly while helping create a workplace people genuinely enjoy being part of.

You’ll take ownership of the day-to-day running of the office and the overall team experience—making sure everything works as it should, and elevating it where it matters.

You will:

  • Keep the office looking and running smoothly—maintaining a clean, organised, and well-stocked environment
  • Coordinate meeting spaces, catering, and hospitality so everything is ready and runs seamlessly
  • Be the first point of contact for clients and visitors, creating a vibrant, warm and professional experience
  • Manage suppliers, contractors, and building relationships to keep everything operating efficiently
  • Handle office admin, including deliveries, expenses, scheduling, and general coordination
  • Support the onboarding of new team members and help them feel set up and welcome from day one
  • Organise and support team events, celebrations, and cultural moments
  • Contribute to wellbeing, sustainability, and culture initiatives across the team
  • Provide coordination support to senior leadership where needed
  • Keep on top of health, safety, and basic IT support to ensure everything runs without friction
  • Act as Fire Warden and First Aider (training provided)
  • Identify opportunities to improve how the office operates and how the team experiences it.