ONA is seeking to hire a Labour Relations Assistant for the Litigation Team in the Toronto Office. This posting is for an existing vacancy. ONA’s litigation team consists of 20 litigators engaged in an active labour practice, led by the Manager, Litigation.

• Assist the litigator by organizing and supporting their labour practice involving labour arbitration, labour board, human rights and/or other types of legal proceedings.
• Responsible for file management including organizing documents, record management (electronic and hard copy), and document database management.
• Responsible for performing administrative tasks, implementing applicable work processes, tracking deadlines in regards to processing of grievances to arbitration, and supporting ongoing litigation.
• Develop a file tracking system in coordination with the litigator to monitor the progress of cases

• Calendar management for the litigator including booking prep meetings and hearing dates
• Develop relationships and deal regularly with internal and external stakeholders including local and bargaining unit leaders, members, arbitrators, employer counsel, and their assistants

• Receive inquiries by telephone and in person and direct callers to the appropriate team member

• Prepare correspondence, books of documents, books of authorities or other legal documents for hearings.
• Help prepare, compile, serve and file various applications and responses for proceedings before various administrative tribunals
• Transcribe documents including letters, memos, and correspondence or copy-typing handwritten notes
• Photocopy and scan documents and correspondence
• Convert documents from various versions to Word and/or onto templates provided

• Produce and proofread materials/documents for Litigators

• Post-secondary certificate and/or diploma in Business Administration, Legal Administration or a related field.
• Three (3) to five (5) years of relevant experience as a legal secretary and/or legal assistant in labour and employment law or a related litigation practice (or equivalent combination of education/experience satisfactory to ONA).
• Ability to speak French is an asset.
• File and records management experience.
• Knowledge of or capacity to learn legal terminology as well as arbitration and labour board procedures.
• Advanced knowledge of Microsoft Office (including Word, Excel and PowerPoint).
• Self-motivated, self-starter, and independent thinker.
• Detail oriented and organized with a high level of accuracy.
• Dedicated work ethic and demonstrated team player who can work effectively as part of a team.
• Excellent interpersonal, verbal and written communication skills.
• The ability to multi-task, prioritize and manage multiple deadlines in a fast-paced environment.
• The ability to work professionally with people both outside the organization and within various levels of the organization.

The Ontario Nurses’ Association is committed to employment equity within its staff.  Applications are encouraged from equity-deserving groups including individuals of Indigenous descent, Racialized individuals, individuals with disabilities, and 2SLGBTQI persons.  We also provide accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources at [email protected].