KEY PURPOSE
To manage Accounts payable, Procurement, Accounts receivable, and to ensure adherence to the company’s Credit and, procurement policy.
Finance & Accounting:
• Daily releasing of customer orders for accounts in good credit standing.
• Follow up with hierarchy approvers for releasing of customer orders.
• Follow up with the commercial team on all over dues and ensuring that they are settled
• Weekly debtors ageing analysis review and closure of all queries and unresolved open items.
• Maintaining TotalEnergies Group credit policies and procedures and ensuring that it is adhered to within TotalEnergies Marketing Botswana
• Assist head office Tax team with withholding tax certificates (rental certificates)
• Create and submit for approval monthly financial journals for goods and services received but not yet invoiced and other financial journals as required.
• Effective communication between various departments with specific reference to Sales, Depot and logistics and Administration.
• Prepare purchase requisitions for TotalEnergies Marketing Botswana purchases of goods and services.
• Act as a link to resolve all queries between the company Customers and suppliers.
• Adherence to supplier payment terms for all vendors and maintain the vendor ageing report.
• Filing and sending out of Withholding Tax certificates to all suppliers that fall within the WHT category.
• Daily reconciliation of customer account payments, and ensuring payments are captured on time and accurately to the correct accounts.
Context & Environment:
• Debtor reconciliations
• Vendor administration
• Finance & Accounting
• HSEQ
Accountabilities:
• Adherence to company credit and Procurement policy
• On screen releasing of customers’ accounts on time and in line with the policy.
• Maintain credit terms on all suppliers and minimise supplier payment queries.
• Pay attention to detail on all financial and accounting entries.
• Maintain a daily professional conduct.
• Adhere to all HSEQ guidelines and policies.
To manage Accounts payable, Procurement, Accounts receivable, and to ensure adherence to the company’s Credit and, procurement policy.
Finance & Accounting:
• Daily releasing of customer orders for accounts in good credit standing.
• Follow up with hierarchy approvers for releasing of customer orders.
• Follow up with the commercial team on all over dues and ensuring that they are settled
• Weekly debtors ageing analysis review and closure of all queries and unresolved open items.
• Maintaining TotalEnergies Group credit policies and procedures and ensuring that it is adhered to within TotalEnergies Marketing Botswana
• Assist head office Tax team with withholding tax certificates (rental certificates)
• Create and submit for approval monthly financial journals for goods and services received but not yet invoiced and other financial journals as required.
• Effective communication between various departments with specific reference to Sales, Depot and logistics and Administration.
• Prepare purchase requisitions for TotalEnergies Marketing Botswana purchases of goods and services.
• Act as a link to resolve all queries between the company Customers and suppliers.
• Adherence to supplier payment terms for all vendors and maintain the vendor ageing report.
• Filing and sending out of Withholding Tax certificates to all suppliers that fall within the WHT category.
• Daily reconciliation of customer account payments, and ensuring payments are captured on time and accurately to the correct accounts.
Context & Environment:
• Debtor reconciliations
• Vendor administration
• Finance & Accounting
• HSEQ
Accountabilities:
• Adherence to company credit and Procurement policy
• On screen releasing of customers’ accounts on time and in line with the policy.
• Maintain credit terms on all suppliers and minimise supplier payment queries.
• Pay attention to detail on all financial and accounting entries.
• Maintain a daily professional conduct.
• Adhere to all HSEQ guidelines and policies.