Duties and Responsibilities: 

• Assists with the day-to-day operations of the Facilities Departments by providing administrative support as needed.
• Dependability, good attendance, and occasional overtime required.
• May be required to work evenings, weekends, or holidays as scheduled.
• Ability to obtain and maintain a valid Oklahoma Racing Commission license.
• Coordinate division of workload and dispatch assignments to technicians on building and equipment maintenance.
• Open, sort, and distribute mail on a daily basis. Respond promptly to requests via phone or email.
• Answer department phones, take messages or answer routine questions.
• Act as a liaison with other departments and outside agencies (employees, management, and vendors) in scheduling test building security systems and meeting fire code compliance.
• Ability to work well in a team environment and be a self-starter.
• Create purchase orders for vendors, contractors, and department supplies.
• Process departmental reports and data entry in work order management, purchase order, and payroll systems.
• Type and design general correspondence, memos, and charts as requested by Manager.
• Perform all other duties as assigned.