Description

Department: Sales Fleet Department

Functions: Assist the fleet department and team with transactions and documentation. 

Relationships:

1. Reports to Director of Fleet.
2. Works closely with the sales fleet team. 

Responsibilities and Authority:

• Prepare and maintain spreadsheet with all Fleet inventory including all sold Fleet units. 
• Receive and process paperwork and collect any missing stipulations from the Fleet department. 
• Create deals for Fleet vehicles sold. 
• Request title documents. 
• Ensure that name and address files are updated on an ongoing basis. 
• Receive deal from Fleet Sales Team.
• Build deal in CDK.
• Review the deal in F&I screens in CDK for accurate accounting and other transaction details. 
• Prepare deal recap copies, sticker, and file deals. 
• Monitor, update, and resolve open items for deals on the problem list.
• Handling signing of all state and legal paperwork for transaction. 
• Collect payments and receipts fund into CDK.
• Book and report deals to the manufacturers.  
• Assist in physically driving units to customers/businesses. 
• Assist in retrieving vehicles for delivery (gas and sending to detail).
• Assist in merchandising the lot/moving units around the lot/parking units in an orderly manner. 
• Stock in units in CDK and scan them to accounting.
• Coordinate with sales lot porter on fresh inventory and stocking units in.
• Assist on snow days removing snow and moving inventory for lot to be plowed. 
• Assist with floor plan audits and tracking inventory.
• Help accounting staff and any tasks requested by Management. 
• Confirm all required documentation is collected for incentives. 
• File for all municipal SOP incentives, verify VQ2 filed on vehicles and all related topics. 
• Scan all deals into digital deal jackets. 
• Confirm accuracy of commercial sales log monthly. 
• Assist with ordering vehicles. 
• Confirmed receipt of invoice to customer and assisting in collection of receivables on fleet accounts. 
• Any other tasks deemed necessary per Management.  

Requirements

Qualifications:

Able to read and comprehend instructions and information. High School diploma or the equivalent. Computer knowledge preferred. Professional personal appearance. Valid state driver’s license and a good driving record required. 

Working Conditions:

Will work at a desk in an office setting. Will spend time outdoors on the lot year-round. Will have personal interaction with customers.  Required to stand, stoop, lift, push, pull, kneel, crouch, and reach repeatedly during the shift.  

WE ARE AN EQUAL OPPORTUNITY EMPLOYER