Occupational Exposure: Category II

Department: Administration

Reports to: Director of Payroll and Human Resources

FLSA: Non-Exempt

Position Summary

The Payroll and Benefits Specialist requires the individual to be responsible for overseeing and supporting the Director of Human Resources on employee payroll and benefit functions in accordance with company policies and procedures and applicable state and federal laws.

Duties and Responsibilities

I. Demonstrates commitment to company’s mission, values and standards of ethical behavior.

II. Models a positive and professional image that emulates the organization’s mission and encourages a spirit of cooperation with leaders and team members.  Provides assistance to the Director of Human Resources and promotes teamwork by sharing information useful to achieve desired results.

III. Complies with all company and departmental policies and procedures.

IV. Maintains a thorough understanding of all payroll and benefit functions, company policies and procedures, federal and state wage and hour law, facility pay practices, timekeeping and information system.

V. Oversees Payroll per facility payroll schedule, company policies and applicable laws, to ensure accurate, timely receipt of paychecks.

VI. Ensures that all checks, records, reports and data are kept confidential and are locked and secured and discusses employee information with supervisors only on a need to know basis.

VII. Assists with reviewing, adjusting and finalizing hours for each facility. Verifies coding with appropriate department/position number to assure that salary and wage expenses are distributed to correct department.

VIII. Lead as the subject matter expert on Benefit programs in partnership with enrollment and brokerage team and Benefits Manager and support the facility during Open Enrollment periods.

IX. Ensures that employee benefits enrollment, changes and terminations are processed in a timely and accurate manner by managing monthly eligibility and arrears reports.

X. Act as the primary contact to assist with resolving issues regarding pay, deductions, garnishments and/or benefits.

XI. Reconcile payroll invoices, prepare reports (ex. Labor, Overtime, Turnover), and assist with quarterly or annual processing and audits.

XII. Assists Director of Human Resources by reviewing daily and conducting weekly audits for NHPPD and PBJ Reporting and compliance by partnering with facility teams to ensure timely completion, collection and storage of all necessary reporting – 530, 612 and Daily Projections

XIII. Coordinate the implementation of scheduling program (COVR) by assisting with training and data maintenance in partnership with Director of Payroll and HR, Administrators, DSDs and Payroll Coordinators.

XIV. Maintain accurate employee data within the Human Resources Information System (HRIS) and payroll systems (e.g. Isolved).

XV. All duties as assigned

The above listing of duties and responsibilities is not intended to be all inclusive but rather to serve as a description of the range of duties and general nature of the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Knowledge, Skills, Abilities and Qualifications

I. 1-2 years payroll and benefits experience required.

II. High school diploma or equivalent required; AA degree in business, accounting or related subject preferred.

III. Knowledgeable about general accounting principles; ability to calculate numbers and perform data entry.

IV. Must be able to maintain high level of confidentiality.

V. Must possess the ability to examine and verify payroll and timekeeping documents and reports.

VI. Commitment to consistently deliver high quality, person centered care with dignity, respect, compassion, integrity and to enrich every life we touch. Embracing care and compassion, community, honesty, integrity, teamwork, innovation and safety.

VII.  Ability to represent Company in an ethical and professional manner, and to maintain accountability.

VIII. Ability to interact tactfully, effectively, and professionally with other employees, residents, family members, visitors, government agencies/personnel and the general public, as needed.

IX. Must be able to relate to and work with physically and/or mentally ill, disabled, elderly, emotionally upset, and at times hostile people within facility and treat them with respect and consideration regardless of their cognitive or function level.

X. Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals.

XI. Must demonstrate flexibility and ability to adapt to change.

XII.  Ability to organize, prioritize and meet deadlines.

XIII. Ability to maintain confidentiality and be discreet.

XIV. Must be able to handle multi task and handle pressure.

XV.  Must be able to follow instructions and to accept feedback.

XVI. Must successfully pass background check, health exams, and any other pre employment requirements.

XVII. Willing to work beyond normal working hours, weekends, holidays, and/or on other shifts and in other positions, when necessary.

XVIII. Must be able to read, write and speak the English language sufficiently and comprehensibly enough to perform the essential functions of the job.

XIX. Sufficient computer skills including proficiency in Microsoft Office, Outlook, and/or Internet to perform required duties.

XX.  Must be able to work in an office environment setting and travel to facilities as needed

XXI. Strong knowledge of basic mathematical concepts and tools.

XXII.  Ability to understand and follow applicable regulations, policies and procedures fully and consistently.

XXIII. Must have strong detail orientation and high accuracy level.