Duties and Responsibilities
- Effectively facilitate the work order system process, ensuring follow through to completion of assignments
- Receive and organize engineering reports or other department requests
- Send out daily updates on outstanding assignments
- Update and maintain record of Preventive Maintenance rooms (PM ROOMS)
- Order and keep track of all inventory.
- Safeguard and maintain inventory of tools, ensuring that all tools are signed in and out by persons when requesting use
- Establish and maintain excellent working relationships with internal and external vendors and contractors
- Compose correspondence while maintaining confidentiality
- Create presentations, reports and spreadsheets by obtaining, compiling and organizing relevant data
- Maintain and organize a clean environment at all times
- Maintain records, logs and prepare necessary engineering reports
- Carry out order requisitions and issues supplies as directed
- Provide information and recommendations on stock items and billing to other departments
- Maintain a pleasant and friendly demeanor at all times
- Maintain the strictest level of confidentiality at all times
- Coordinate scheduled trainings for engineering staff as per Human Resources request
- Monitor action items and request dates for completion to ensure effective and timely completion of requests
- Create, implement and maintain administrative systems, procedures and processes including electronic and paper-based filing systems
- Other duties assigned by Management.
Qualifications
- High School Diploma mandatory
- Two (2) years experience in an administrative position
- Excellent verbal and written communication skills
- Ability to work in a fast pace environment.
- Ability to complete tasks with minimum insight or direction.
- Must be a self-starter.
- Must be congenial and a team player
- Ability to read and interpret engineering related documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Procurement experience a plus
- Excellent organization, problem solving and administrative skills
- Strong PC skills with proficiency in Microsoft Office (Word, Excel, Power Point, Outlook)
- Ability to quickly learn new systems and software