About the Department

POSITION EXPECTATIONS

The Administrative Assistant supports multiple departments and functional areas by coordinating daily operations, communications, and administrative tasks. This role ensures efficient internal processes, provides professional customer service, and supports department leaders across the LVCVA.

Position Duties

What You’ll Accomplish: 

Keep in mind that this list is not all-inclusive

Support Department Operations

• Coordinate meetings, calendars, travel, and departmental logistics.

• Process correspondence, mail, and documentation in line with LVCVA policies.

• Maintain organized records and confidential files.

• Perform other routine and complex office administrative tasks as needed or directed. 

Assist Financial and Administrative Processes

• Prepare expense reports, purchase requests, and payment forms.

• Support basic budget tracking and reporting.

• Help ensure compliance with internal guidelines and recordkeeping standards.

Coordinate Communications and Customer Service

• Serve as the first point of contact for visitors and callers.

• Draft and proofread routine correspondence and reports.

• Support departmental events and meetings.

Minimum Qualifications

What We’re Looking For:

• High school diploma or equivalent; college coursework preferred.

• Minimum three years of administrative experience in a professional office.

• Proficient in English language usage, spelling, grammar, punctuation, typing, and Microsoft Office applications.

• Ability to work independently with minimal supervision and as part of a team.

• Strong organizational skills with attention to detail and accuracy.

• Ability to handle multiple projects simultaneously, meet deadlines, and adapt to shifting priorities.

• Effective verbal and written communicator with staff, vendors, and partners.

• Able to learn and follow specific operational guidelines and policies.

• Demonstrates professionalism, discretion, and a high level of customer service.

• Able to meet the demands of the role and travel locally as needed.

• Commitment to LVCVA values: Do the Right Thing, Vegas for All, and Be Extraordinary, acting with integrity, fostering inclusion, and delivering exceptional service.

Other Qualifications

The Las Vegas Convention and Visitors Authority (LVCVA) provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the LVCVA will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [email protected].