Company :

Hastings Deering (Australia) Ltd

Kickstart your career or take the next step with Hastings Deering – where our people build something BIGGER. 

We’re looking for experienced Admin Team lead to join our team in Brisbane to support our Leaders in the Brisbane Service Department and lead our Support team. This is a Permanent Monday to Friday position.

Who are we and why work with us? 
 

Hastings Deering is proud to be one of the top 5 Caterpillar dealerships globally. We sell, rent, and offer support and parts distribution services for Cat® products across a range of industries, including resources, general construction, civil transport and commercial construction, power systems, government, primary industries and marine.  
 
We have more than 3,500 employees across 23 business service centres throughout Queensland, Northern Territory, Papua New Guinea, the Solomon Islands and New Caledonia, with our headquarters based in Brisbane, Australia. 

When you join our team at Hastings Deering, you’ll benefit from: 

• Competitive Salary & Security – A rewarding salary package with yearly reviews, along with a range of benefits designed to support your health, well being and financial security. 

• Training & Career Development – Opportunities for training, mentorship and career development specific to your role. 

• Stable & Long-Term Career – Benefit from the security of a stable, long-term position at Hastings Deering, offering you peace of mind and the opportunity to build a rewarding career. 

• Innovation & Improvement – We drive continuous improvement through dedicated initiatives, foster inclusivity with gender/culture work groups and embrace technological advancements to stay at the forefront of our industry. 

• Global Opportunities – Access to growth opportunities at a regional, national, and international level through our global Sime network. 

• Health & Wellbeing Support – Dedicated programs and utilities to support your physical, mental and financial health, such as our Employee Assistance Program, free health checks and discounted private health insurance. 

• Team & Culture – Join a tight-knit team where collaboration thrives, with regular staying connected lunches, team BBQs and an active social group that fosters a positive and engaging work environment. 

• Parental Leave – Paid parental leave options with 16 weeks for primary carers and 2 weeks for secondary carers. 

What you’ll be doing:  

As an Admin Team Lead at Hastings Deering, you will:  

• People‑focused team leader – provide hands‑on support and supervision to the Service Administration team, ensuring timely, accurate and efficient customer support.
• Trusted executive support – deliver high‑quality administrative assistance to the Service Manager, Management Team and Business Centres.
• Connector and problem solver – act as a central liaison between business centres to resolve issues and ensure seamless information flow.
• Governance‑minded – partner with the Service Manager on internal audit requirements, drive implementation plans and maintain effective control systems.
• Clear and engaging communicator – prepare and distribute bulletins, newsletters and updates to keep teams informed and aligned.
• Commercially aware – ensure preferred supplier agreements are cost‑effective, high quality and reviewed regularly.
• Operational support specialist – provide administrative support across workshop stores, WIP management, invoicing and preferred supplier agreement management.
• Data‑driven organiser – manage departmental databases and dashboards to support operational visibility and decision‑making.
• Financially responsible – oversee the Service Department cash sale ledger and allocate tasks accordingly.
• Performance‑focused – monitor monthly trading statements and report variances to the Service Manager.

What you’ll need:  

A successful teammate will have experience in:   

• Proven people leader – demonstrated experience supervising, leading and developing teams within a diversified organisation.
• Strong communicator and negotiator – experienced in high‑interaction roles requiring problem resolution and negotiation.
• Administration expert – extensive experience in fast‑paced environments with efficient data entry skills and exceptional attention to detail.
• Self‑directed and decisive – able to take ownership, prioritise effectively and deliver accurate outcomes with minimal direction.
• Customer‑centric leader – committed to driving high‑quality customer service through engaged and supported teams.
• Collaborative operator – works effectively with management and staff to deliver required business outcomes.
• Highly organised communicator – strong time management skills supported by clear verbal and written communication.
• Proactive problem solver – shows initiative, makes sound decisions and resolves issues confidently.

Interested? Here’s What’s Next:  

If you’re interested in growing your career with a large OEM, we’d love to hear from you! 
  

📌 Apply Now – click the button below. 
📞 Enquiries: 1300 071 618 
👤 Contact:  Alex Kostowski – Talent Acquisition Partner

Hastings Deering follows a Pre-Employment Process for all successful applicants, which includes two employment references, a National Police Check and a medical assessment. These checks are essential to your application, and your Talent Acquisition Partner will support you through the process.