GENERAL INTRODUCTION:

 

The Archdiocese of Seattle reflects Christ’s radical love in the world today.  By serving, listening, and leading with compassion, we carry out our timeless Catholic mission to make disciples. Every role in the Archdiocese of Seattle is responsible for working together to extend this ministry and connect the local Catholic community with the worldwide Church by inspiring faith, hope, and unity. Each position employed in the Chancery helps to extend the ministry of the Archbishop of Seattle as outlined in the position description below.

 

GENERAL SUMMARY OF ESSENTIAL PURPOSE:

 

Controller, Shared Services, will have the main responsibility for the accounting and financial reporting for  Associated Catholic Cemeteries (ACC), The Catholic Community Foundation (CCF d/b/a St Joseph Foundation) and Fulcrum Foundation. This position will maintain the necessary updates and changes to the cloud-based GL Software (Microsoft D365) that will host each company separately.  The position will be supported by a Sr. Accountant for ACC and  Accountant for Fulcrum Foundation and St Joseph Foundation. He/she will also assist these same companies and chancery departments in preparing office goals and objectives, develop work plans and processes, and review subordinates’ analyses. The Controller, Shared Services, provides advice and technical assistance to the Senior Controller, accounting office staff, CFO, and other Chancery Departments. The Controller will also support the Senior Controller for the archdiocese as assigned.

 

 

 

 

 

 

 

ESSENTIAL POSITION DUTIES:

 

(Accountabilities, Responsibilities, Competencies – Only the essential duties and responsibilities should be stated)

 

1. Provides consultative accounting assistance to Associated Catholic Cemeteries and Fulcrum Foundation in implementing their Mission; support to include reviewing accounting policies and procedures prior to their implementation and by ensuring the timely delivery of necessary reporting which is in compliance with GAAP.

                                                                                            

1. Manages Shared Services staff and provides proper training and adequate resources to achieve goals and objectives in accordance with the mission of ACC, St Joseph Foundation, and Fulcrum Foundation.
   
    


2. Responsible for overseeing the preparation of monthly / quarterly financial statements, actual to budget comparisons, and variance analysis. This role also oversees monthly account reconciliation, cash forecasting and cash flow statements, maintains the chart of accounts, general journal posting/processing, and all other month end procedures. 
   
    


3. Responsible for the preparation of the annual operating, capital, and cash budgets for all entities as required. This is accomplished by coordinating with the various managers, directors/president and coordinating final submission to the appropriate office and ultimately to an entity’s board of directors or trustees. 
   
    


4. Responsible for preparing business metrics on a monthly, quarterly, annually or on an ad hoc basis; accomplishes this by providing updated cost allocations, preparing the necessary reports, and participating in monthly meetings with related management teams.
   
    


5. Responsible for quarterly and ad hoc preparation of materials and presentations of financial data to various boards and committees for each assigned entity on financial results.
   
    


6. Oversees and is responsible for all aspects of the monthly accounts payable and accounts receivable cycle, cash management and bank reconciliations, for all entities. This is accomplished by ensuring that accounts receivable and credit management systems are comprehensive, efficient, and effective following all established policies, procedures, and timelines to ensure that purchase contracts are entered into the computer systems, the status of contracts is tracked, and delinquent accounts are processed so that accounts receivables are collected in a timely manner.
   
    


7. Oversees and is responsible for all aspects of the tax reporting for all entities. This is accomplished by training and overseeing appropriate accounting staff in the processing of monthly federal, state, and local tax payments including real estate taxes, excise tax reporting, quarterly worker compensation, employment security reporting and annual processing of Form 1099’s for vendors.
   
    


8. Responsible for overseeing the annual audits for all entities and internal companies, responding to information requests, preparing supporting schedules and analysis. This is accomplished by collaborating with each entity’s leadership teams, the Senior Controller at the Chancery, the independent auditors, and the Archdiocesan accounting staff. 


9. Responsible for understanding the Nexus, Plotbox and D365 systems, ensuring appropriate operating systems access security and user permissions, and troubleshooting issues when required. 
   
    


10. Contributes to the good public relations of the Archdiocese of Seattle, and its related entities, including ACC, by maintaining relationships with vendors, banks, and credit card companies, by projecting a positive image of the Archdiocese in all contacts with public served.