Supervise all Early Childhood Education (ECE) secretaries, providing leadership, guidance, and support to ensure efficient office operations, consistent communication, and high-quality administrative services aligned with program goals. 

Oversee fiscal and contractual accountability for ECE contract sites by reviewing quarterly expense reports to ensure appropriate and compliant expenditures, scheduling and facilitating annual contract site meetings, and collaborating with legal counsel to address the specifics of outstanding contracts 

Daily communication with the ECE Director regarding Partnership & ECE priorities, realities, and projects 

Forward thinking regarding meetings: Collects knowledge and information regarding Director’s upcoming meetings; develops agendas for meetings for Director to review; distributes agendas as appropriate  

Forward thinking regarding ECE Partnership issues: identifies potential issues, independently solves minor issues, makes recommendations regarding solutions 

Conduct weekly meetings with ECE Assistant Directors and Office staff regarding their projects and work; report back to Director regarding realities and additional support that may be needed  

Meetings: Schedule all Partnership meetings; maintains the Master ECE Partnership electronic meeting calendar and notifies staff of any changes; sends Outlook calendar invites to staff invited to meetings; communicates meeting changes & works collaboratively to schedule meetings 

Managing the daily calendar of the Director: scheduling all meetings via Outlook, scheduling home visits, class visits, and staff meetings, coordinating with others to schedule larger meetings; takes minutes for all meetings, files minutes electronically, and distributes minutes as appropriate 

Partnership News: creates the weekly Smore template; sends out ’pre-read’ emails & adjusts newsletter based upon feedback; collects information from others to add to

 Partnership News; follows up with Partnership staff to submit information; sends newsletter; maintains Smore listservs; manages Partnership News Spotlight & other reoccurring Newsletter editions; ensures all links are working; uploads information 

Leading in-depth analysis and reviews of ECE issues 

Leading initiatives to support Partnership staff with life-events such as surgeries, family deaths, pregnancies. 

Manage travel arrangements for Director. 

Conduct special projects on behalf of the Director by gathering relevant information, analyzing findings, and preparing clear, concise summaries to support informed decision-making. 

Email review: reviewing emails from Director and responding as appropriate. 

UKG Kronos – approving timesheets, updating credentials, approving time off, pulling reports as needed. 

Keeps information confidential 

Other duties as assigned