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Posted 1mo ago

Secretary - Elementary

@ Vincennes Community School Corporation
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Francis Vigo Elementary School, Indiana, United States
OnsiteFull Time
Responsibilities:Manage finances, Oversee inventory, Track attendance
Requirements Summary:Secretarial/clerical duties including finances, attendance, enrollment, health support, and communications. High school diploma required; office experience preferred.
Technical Tools Mentioned:PowerSchool, Phone System, Visitor Management System, Google Workspace, Microsoft Office Tools, Data Exchange Reporting System
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Job Description
    Secretary - Elementary JobID: 1835
  • Position Type:
      Secretarial/Clerical/Secretary

  • Date Posted:
      3/10/2026

  • Location:
      Francis Vigo Elementary School

    •   Additional Information:  Show/Hide

    Job Title: Elementary Secretary

    Primary Role
    The Elementary Secretary supports school operations by managing finances, attendance, enrollment, and clerical responsibilities. This role serves as the primary office contact for families and visitors, coordinates substitutes, and provides basic health support when needed. The Secretary also assists with school events, fundraising, and communication while ensuring compliance with financial and attendance reporting. By maintaining professionalism, organization, and strong communication, the Elementary Secretary plays a key role in supporting students, staff, and families.

    Key Accountabilities
    Job Specific Responsibilities

    • Manage school financial tasks, including reconciliations, deposits, Gateway reporting, and FMS entries.
    • Oversee ordering and inventory of supplies to ensure staff and classrooms are supported.
    • Track student attendance and tardies
    • Responsible for ADM reporting.
    • Collect and process funds for device insurance, field trips, and school fundraising events.
    • Support substitute management, including sign-in, timesheet collection, and daily coordination.
    • Provide basic nursing support to students when needed.
    • Assist with new student enrollment and maintain accurate student records.
    		Industry
    K-12 Education
    Employment Type
    Full-time
    Reports To
    Elementary Principal
    Location
    Elementary School Building

    Collaboration and Communication

    • Serve as the first point of contact by answering phones, taking messages, and greeting visitors.
    • Monitor two-way and in-house radios during the day to support communication and safety.
    • Manage visitor check-in through the Safe Visitor system to maintain security.
    • Support administrators, teachers, and staff by distributing information and assisting with school event coordination.

     
    Professional Standards, Growth, and Compliance

    • Ensure compliance with district, state, and federal policies related to finance, attendance, and visitor management.
    • Maintain confidentiality, accuracy, and professionalism in all clerical, financial, and student-related tasks.
    • Demonstrate organization, accountability, and reliability in managing multiple responsibilities.
    • Stay current on clerical systems, safety procedures, and compliance requirements through ongoing professional development.

     
    Competencies
    Technology Systems

    • PowerSchool Student Information System
    • Phone System
    • Visitor Management System
    • Google Workspace
    • Microsoft Office Tools
    • Data Exchange Reporting System

     
    Interpersonal Skills

    • Communication & Listening Skills
    • Collaboration & Teamwork
    • Adaptability & Flexibility
    • Conflict Resolution
    • Professionalism & Reliability

     
    Qualifications

    • High school diploma or the equivalent
    • Experience in an office setting preferred

     
    Physical Demands

    • Lifting � Infrequent (Less than 30 minutes/day) - up to 25 lbs.
    • Pushing/Pulling - Infrequent (Less than 30 minutes/day) - up to 25 lbs.
    • Sitting � Frequent (2.5 hours/day � 5.25 hours/day)
    • Standing � Occasional (30 minutes � 2.5 hours/day)
    • Walking - Occasional (30 minutes � 2.5 hours/day)
    • Bending/Stooping (at waist) - Infrequent (Less than 30 minutes/day)
    • Squat/Crouch/Kneeling/Crawling - Infrequent (Less than 30 minutes/day)
    • Overhead work - Infrequent (Less than 30 minutes/day)
    • Driving - Infrequent (Less than 30 minutes/day)
    • Climbing ladders - Infrequent (Less than 30 minutes/day)
    • Additional Activities or Use of Tools: Copiers, printers, computer, two-way radio, intercom system

     
    Other Duties
    Perform other related duties as assigned to support the efficient operation of the elementary school building and elementary school office.
     
    The faculty and staff of Vincennes Community School Corporation are committed to high expectations and high standards. In partnership with our community, we provide a safe, supportive, and innovative learning environment where every student is valued, challenged, and prepared for future success. We believe in fostering lifelong learning, embracing diversity, and equipping students to be confident, productive members of society.
     
    Vincennes Community School Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.