Position: Records Manager    

Position Overview 

The Records Manager is responsible for developing, implementing, and leading a comprehensive records management program and responsible for managing a team that ensures the proper creation, classification, maintenance, protection, retrieval, and disposition of organizational records across all physical and electronic formats.

Key Responsibilities  

    

•    Manages the daily operations of records processing, classification, maintenance and retention; ensure compliance with applicable regulations, policies and procedures. 

•    Oversees processing and distribution of incoming and outgoing mail; monitors and ensures proper postage processing and the maintenance of postage meter equipment. 

•    Supervises staff to include prioritizing and assigning work, conducting performance evaluations, ensuring staff is trained and follow policies and procedures, maintaining a healthy and safe working environment, and making hiring and disciplinary recommendations.

•    Updates and maintains TMRS’ records retention schedule.  Ensures TMRS’ records retention schedule meets the requirements established by the State of Texas.

•    Serves as liaison with vendors regarding records management equipment and mail services, monitors processing schedules, and reviews vendor invoices for payment approval and timely processing.

Physical Requirements 

Sedentary work: Ability to lift and move 10 to 20 lbs. frequently and 20 to 50 lbs. occasionally. Ability to perform the essential job functions safely and successfully consistent with federal, state, and local standards.