About the Department

Performs entry level accounting and clerical duties for an assigned Division, Department and/or accounting program. Duties include receiving, documenting and processing accounting documents; entering, updating and retrieving data in the automated financial systems, preparing accounting documents; and maintaining accounting and fiscal records and files.

Position Duties

• Receives and processes financial documents for assigned accounting functions (i.e., purchase order requisitions, utility fees, invoices, etc.); reviews documents; ensures accuracy; completes with appropriate information such as account codes, vendor numbers, etc.
• Prepares documents for assigned accounting programs (invoices, bills, check requests, purchase orders, adjustments, etc.) ensures accuracy and completeness.
• Establishes and maintains accounting information in the automated financial information systems; posts information and performs data entry for accounting transactions; maintains automated files and databases; processes data to produce accounting documents.
• Accepts and posts payments for assigned programs/functions; prepares receipts and submits interfaces to financial management system.
• Establishes and maintains a variety of Division records and files including procurement, accounts receivable/payable files, correspondence, monthly reports, purchase order files, etc.
• Performs general clerical tasks in support of assigned functions such as opening and distributing mail and distributing accounting documents, reports bills, etc. to appropriate Divisions.
• Provides customer service and/or assistance to customers, County employees, vendors, contractors and the public.

ADDITIONAL FUNCTIONS
• Performs other related duties as required.

Minimum Qualifications

• High school diploma or GED required.
• Six (6) months of related experience.
• Fingerprinting required.

Other Qualifications

• Salary offers above the minimum of the pay grade may be considered based on qualifications. 
• Essential Employees may be required to work during an undeclared emergency and/or declared emergency.  On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.
• This job posting is not intended to be all-inclusive list of responsibilities, skills or working conditions associated with the position.