Position Profile

Position: Educational Support Professional: School Administrative Specialist III

Department/School: Tesla Educational Opportunity School

Reports To: Principal

FTE: 1.0

Days/Year: 260

Salary Grade: A18

Salary Schedule: This position is based on the 2025-2026 ESP Salary Schedule, School Based Positions (Group B)

FLSA Status: Non-Exempt

 

Applicants must be legally authorized to work in the United States.

 

 

Position Summary 

Provides highly skilled administrative and financial management support for school operations. Oversees complex recordkeeping, accounting, compliance, and reporting functions. Serves as a lead office specialist and resource for school administration.

Essential Job Functions

Includes functions in School Administrative Specialist I and II position, in addition to the below. 

• Manages school business, activity, and budget accounts in accordance with district, state, and federal requirements


• Maintains and reconciles accounting systems, including monthly bank reconciliations


• Prepares and processes purchase orders, budget transfers, and journal entries


• Reviews and processes check requests for compliance and documentation


• Identifies IRS 1099 vendors; prepares and submits required reports


• Prepares quarterly and annual tax reports as required


• Reconciles daily cash receipts and monitors internal controls


• Maintains records of purchase orders, outstanding obligations, and sales tax collections


• Coordinates financial aspects of school activities and events (e.g., athletics, graduation, yearbook)


• Maintains athletic participation records, verifies required documentation (e.g., physicals), and prepares related reports


• Oversees inventory management for school-related merchandise and activities


• Ensures compliance with all applicable financial policies and auditing standards


• Provides guidance and technical expertise to school office staff


• Serves as liaison with district departments including Fiscal Services and Human Resources

 

Knowledge, Skills, and Abilities

• Knowledge of governmental and school accounting procedures


• Knowledge of applicable federal, state, and local financial regulations


• Ability to reconcile and maintain complex financial records accurately


• Ability to analyze financial data and prepare detailed reports


• Ability to ensure internal controls and audit compliance


• Advanced proficiency in accounting software, spreadsheets, and databases


• Strong leadership and organizational skills

Qualifications

• High School diploma or equivalent; additional coursework in accounting, business, or related field preferred


• Minimum three (3) to five (5) years progressively responsible clerical, bookkeeping, or accounting experience


• Demonstrated experience maintaining computerized accounting systems


• Preferred CPR/First Aid Certification

Working Conditions & Physical Demands

Work is performed in a typical school office environment. Duties are primarily sedentary with periods of walking and standing. May lift and carry up to 20 pounds. Requires ability to operate office equipment and communicate effectively.

Employees in this category will also receive the following for the 2025-2026 school year:

1. Non-Recurring Pay: 7% of base salary in Non-Recurring Pay (distributed as 3.5% on November paycheck and 3.5 % on May paycheck). 


2. Staffing Stability Incentive (Adams Elementary, Galileo Middle School and Mitchell High School): ESP employees will receive the equivalent of one salary step divided over 12 pay periods. 

Base Salary Setting: Employment, assignment and salary placement, is in accordance with job description requirements. A work history is required to demonstrate job title, job duties and time worked in the position. Grade placement for ESP positions is determined by the Salary Schedule by Job Title resource. Reference the linked How Your Compensation Is Determined for more details. 

 

Salary Setting (New Hires): Any newly-employed Education Support Professional will be placed on the twenty-five (25) step system.  Each step represents two years of experience, based upon equivalent experience.  The maximum number of years of experience granted is 19-20 years, which is equivalent to placement on step ten (10). Steps are determined by experience listed on the application and resume.

 

Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job,  provided step increases were approved by the Board during the years in question. 

 

Employees with experience in the District who have left the District and then returned to the same position shall be hired at the same pay grade (refers to the ESP placement on salary schedule by job title) and step at time of resignation.  Additional relevant experience gained after resignation may be evaluated from the employee’s  application and updated resume.  

 

See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement), promotions and lateral transfers. 

EQUAL EMPLOYMENT OPPORTUNITY