POSITION ANNOUNCEMENT
 March 9, 2026
 

POSITION: GEAR UP Administrative Assistant 

LOCATION:  Albany High Complex 

JOB SUMMARY: The Administrative Assistant will perform varied and complex clerical and administrative duties requiring comprehensive knowledge of office operations and a thorough understanding of the organization, programs, policies, and procedures related to the GEAR UP 2032 Project. This position plays a critical role in ensuring the efficient day-to-day operations of the grant by providing administrative support to the Director and project team, maintaining compliance documentation, programmatic reporting, and serving as a liaison between stakeholders, partners, students, families, and district departments.


MINIMUM QUALIFICATIONS:

1. Associates degree in Accounting, Business, Office Technology, or related field required, or any combination of education and experience totaling five (5) years of related work experience;
2. Proficient in MS Office (Word, Excel, Outlook, PowerPoint, Access) with demonstrated ability to create reports, spreadsheets, databases, and professional correspondence;
3. Experience supporting grant-funded programs or working in an educational or nonprofit setting preferred;
4. Such alternatives to the above qualifications as the Board may find appropriate.

SKILLS AND ABILITIES:  

1. Demonstrated track record of providing high-quality administrative support to a professional team in a fast-paced environment;
2. Impeccable attention to detail with strong proofreading and document review skills;
3. Strong document management and recordkeeping skills, including maintaining confidential files and compliance documentation;
4. Excellent written and verbal communication skills;
5. Strong interpersonal skills with the ability to build positive working relationships with staff, students, families, and community partners;
6. Ability to work effectively both independently and collaboratively as part of a team;
7. Excellent time management skills with the aptitude for task prioritization, meeting deadlines, and managing multiple projects simultaneously;
8. Ability to handle sensitive and confidential matters with tact, discretion, and professionalism;
9. Professional demeanor, integrity, sound judgment, and a strong customer-service mindset;
10. Ability to learn and utilize grant management systems, student information systems, and district platforms as required.

PERFORMANCE RESPONSIBILITIES:

1. Respond to letters of inquiry from community partners, parents, schools; route to appropriate department for review, recording all submissions, and maintaining accurate tracking logs;
2. Organize and maintain comprehensive electronic and paper files of grant documents, contracts, correspondence, and resources in accordance with federal and district compliance requirements;
3. Produce and assist with reports including grant activity reports, budget and payout reports, data summaries, and other reports as needed for the Board, senior management, and program teams;
4. Support the Director with administrative tasks related to grant compliance, documentation, data collection, monitoring visits, audits, and the preparation and mailing of official documents;
5. Assist with tracking expenditures, purchase orders, reimbursements, and budget allocations in coordination with district finance staff;
6. Oversee and maintain the project's master calendar; coordinate meetings, events, and deadlines; and assist with newsletter and website content updates to ensure timely communication with stakeholders;
7. Work collaboratively to enhance and improve grants management processes, streamline workflows, and increase operational efficiencies;
8. Prepare for and receive visitors, including district leadership, partners, vendors, and auditors;
9. Handle all incoming and outgoing correspondence such as mail, e-mail, and faxes; draft and proofread professional communications as requested;
10. Oversee the maintenance of office equipment and troubleshoot minor technical issues or coordinate service requests as needed;
11. Assist with the production of materials and logistics for meetings, workshops, events, and student activities, including preparing agendas, minutes, sign-in sheets, and presentation materials;
12. Provide general administrative and operational support to GEAR UP staff and partners to ensure successful implementation of program initiatives;
13. Perform other duties as assigned.

REPORTS TO:  GEAR UP 2032 Director

SALARY RANGE: Twelve-month annual contract- Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide.

APPLICATION DEADLINE: Applications will be reviewed upon submission. To ensure consideration, please submit all required application materials by March 5, 2026. 

 INTERESTED APPLICANTS SHOULD APPLY ONLINE.

  THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, OR DISABILITY.

The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.

 Dougherty County School System uses Frontline Education to manage employment applications online.

About Us:
The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 21 schools (13 elementary, 4 middle, 3 high schools, and 1 alternative middle/high school), 4 learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package.

Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.

Important Note:
This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.