About the Department

DEFINITION
To prepare, process and maintain a variety of, computerized and manual statistical, financial, and departmental records; to gather statistical information for fiscal reports to the State; to post, reconcile, and gather fiscal and statistical figures on contracts for reports to various State offices; to post, calculate, and verify repayment credits; and to maintain accurate records and files; and to perform related duties and responsibilities as required.

Distinguishing Characteristics
Account Clerk I is the entry-level classification in the Accounting Clerical series. Initially under close supervision, incumbents perform a variety of accounting clerical duties while learning County policies and procedures. This classification is flexibly staffed with Account Clerk II and incumbents normally advance to the higher level after gaining experience and achieving proficiency which meet the requirements for Account Clerk II.

Account Clerk II is the journey-level classification in the series. Positions in this class perform the full range of duties and are expected to have a thorough knowledge of departmental procedures and policies and be able to exercise independent judgment while performing moderately complex accounting clerical work.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory/management staff.

Positions in these classifications do no exercise lead or supervisory responsibility.

Position Duties

EXAMPLES OF ESSENTIAL FUNCTIONS

These duties may apply to both levels in varying degrees of importance, frequency, or priority.

Gathers, posts, verifies, maintains, balances, and adjusts accounts, and subsidiary ledger including all details on financial and statistical records.

Collects and sorts all information received from Eligibility Workers, Fraud Investigator, and clients as related to A.F.D.C. overpayments.

Receives, receipts, records, verifies, and balances cash, checks, money orders, and food stamps for repayment of overpayments.

Issues food stamps and maintains accurate record of transactions.

Prepares, copies, color codes, lists, and processes a variety of monthly statistical reports.

Compiles spreadsheets and prepares State quarterly reports on Food Stamp Over Issuances and recoupments.

Maintains accurate records on program applications and continuing cases.

Calculates and verifies changes prior to posting.

Collects and issues receipts for tax payments.

Maintains a variety of financial and statistical records

Prepares a variety of County, State and Federal subpoenas, records, forms, and reports.

Minimum Qualifications

Experience:

Account Clerk I

One year of full-time equivalent experience working with financial accounts and/or statistical records.

Account Clerk II

Two years of full-time equivalent experience including bookkeeping and/or statistical/financial recordkeeping.

                                                            OR

One year of full-time equivalent experience equivalent to an Account Clerk I position in Mariposa County.

Education:  (Both Account Clerk I and II)

High school diploma or GED equivalent with course work or practical experience in typing.

Additional Requirements:  (Both Account Clerk I and II)

Possession of a valid California driver's license.  Under certain circumstances, the Human Resources Director may accept a valid driver's license from another state if applicant acknowledges his/her intent to acquire a California driver's license within three months by signing an acknowledgement form.

This class specification lists the major duties and requirements of the job and is not all inclusive. Incumbents may be expected to perform job-related duties other than those contained in this document.

Other Qualifications

EMPLOYMENT STANDARDS

Knowledge of:

Account Clerk I

Proper office methods and practices including filing systems, receptionist and telephone techniques, and letter/report writing.

Basic mathematics, including fractions, percentages and simple interest, alphabetic and numerical filing sequences.

Correct English usage, spelling, grammar, and punctuation.

Account Clerk II (in addition to the above):

Principles, practices, methods, and terminology of financial and statistical record keeping.

Ability to: 

Account Clerk I

Perform arithmetical calculations with speed and accuracy.

Learn and apply County, State, and Federal regulations, laws and procedures.

Perform clerical accounting work.

Learn to prepare financial reports and maintain journals and records.

Type or word process accurately at a rate required for successful job performance.

Understand and execute written and oral instructions.

Communicate effectively in both oral and written form.

Establish and maintain effective work relationships with those contacted in the performance of required duties.

Account Clerk II (in addition to the above):

Apply County, State, and Federal regulations and procedures.

Use independent judgment requiring speed and accuracy.

Post and verify data accurately and quickly.

Prepare and maintain a variety of financial and statistical records.

TYPICAL WORKING CONDITIONS

Work is performed in a normal office environment.

TYPICAL PHYSICAL REQUIREMENTS

Requires the ability to sit at a desk for long periods of time and intermittently walk, stand, stoop, kneel, crouch and reach while performing office duties: lift and/or move light weights; use hands to finger, handle or feel objects, tools or controls.  Must be able to maintain effective audio, visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating office equipment.  Must be able to use a telephone to communicate verbally and a keyboard to communicate through written means, to review information and enter/retrieve data, to see and read characters on a computer screen.