Program Coordinator #581

Target Hiring Range: $75,000-$85,000 

Department: Support Operations
Posting Date Range: 4/22/2026-5/6/2026
Pay Grade Range: $74367-$130143
Work Hours: 8:30am-5:30pm
FLSA Status: Non-Exempt
Remote Work Status: Hybrid 
Hybrid Schedule: Minimum of 4 days onsite a week, with additional opportunities for pre-approved telework.
All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval.

 The Senate Sergeant at Arms does not pay for relocation expenses. 

 This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

JOB OVERVIEW

Job Description

The Target Hiring Range for this position is: $75,000-$85,000

The U.S. Senate Sergeant at Arms (SAA) is seeking a motivated, mission-driven Program Coordinator to support the growth and development of Senate interns and junior staff. This is a unique opportunity to help shape how interns and early-career staff experience, navigate, and grow within one of the nation’s most impactful workplaces.

Serving within the Joint Office of Training and Development, the Program Coordinator will curate practical resources and learning opportunities that help interns acclimate to the Senate environment, succeed in their offices, and explore pathways for continued public service and professional growth. The role will also provide guidance and tools to offices and intern coordinators to ensure meaningful, well-supported internship experiences across the Senate.

Working with senior program managers on professional writing and leadership development initiatives, the Program Coordinator will also support and provide input on training and programming for interns and junior staff.

Key Accountabilities/Essential Job Duties
Supports the development and maintenance of learning materials and resources for interns and early-career staff. Assists with planning and coordinating workshops, orientations, and other learning activities, including scheduling, logistics, materials, and follow-up communication. Serves as a point of contact for program participants and stakeholders, responding to inquiries and sharing relevant resources. Maintains program records, processes documentation, and prepares basic reports to support efficient operations. Collects participant feedback and engagement data to help identify opportunities for program improvement. Provides general administrative and operational support for Training and Development initiatives as needed. Other duties as assigned.

JOB SPECIFICATIONS

Required Education
High School Diploma/GED.

Required Work Experience

•  At least 2 years administrative, operations, or managing internship programs.

Required Special Skills/ Knowledge

• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. 
• Strong understanding of Senate operations, the structure of Senate offices, committees, and internships, and the traditional roles & responsibilities of interns and junior staff positions.
• Ability to establish and maintain effective working relationships with colleagues and staff at all levels within the Senate community.
• Understanding of institutional norms, professional standards, and workplace expectations in a high-stakes, high-visibility and high-pressure legislative environment.

Desired Qualifications 

• One to two years of professional experience providing administrative, programmatic, or operational support; experience in a Senate office as an internship coordinator strongly preferred.
• Demonstrated ability to coordinate programs, manage logistics, and support multiple initiatives simultaneously with strong attention to detail.
• Strong written and verbal communication skills, with the ability to develop clear, practical resource materials.
• Demonstrated interest in supporting and developing learning programs that strengthen staff performance and professional growth, with a desire to understand how Senate offices and committees operate to best support interns and early-career staff.
• Sound judgment and discretion when handling sensitive information.

Working Conditions

• Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during a lapse, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted.
• This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during a lapse, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.
• Must be able to remain in a stationary position to operate a computer and other office productivity machinery.
• The person in this position needs to occasionally move about inside the office to confer with customers and staff.
• Frequently moves boxes/ equipment weighing less than 50 pounds for various needs.

 CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.  

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits
package for all SAA staff. Our benefits extend beyond health care coverage to
help provide employees with student loan reimbursement, professional
development, transportation subsidy, TSP/retirement savings, access to our
Employee Assistance Program, and more! For more information regarding SAA’s
benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to [email protected] with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under
the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to
be considered for all future veterans’ preference positions within the Senate
Sergeant at Arms. 

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email [email protected].
• To view additional information regarding the VEOA, please click here.

An applicant
who declines to self-identify as a disabled veteran and/or to provide
information and documentation regarding his/her disabled veteran’s status will
not be subjected to an adverse employment action, but the individual may be
ruled ineligible for veterans’
preference.