Description

Job Title: Finance / HR Clerk
Department: Finance / Human Resources
Immediate Supervisor: Finance Director and Human Resources Director
Supervises: N/A
Pay Grade: NE6 - $19.61 - $26.52
Hiring Range: $19.61 - $23.06
Status: Full-Time
Classification: Non-Exempt
Primary Place of Work: Apex Building / 495 Apex Valley Road Black Hawk, CO
JOB DESCRIPTION:
Primary Responsibility: The Finance / HR Clerk performs a variety of detailed bookkeeping duties in accordance with standard accounting procedures, with work subject to audit and verification. This position also provides a variety of administrative duties relating to the daily functions of Human Resources, including but not limited, to answering phones, preparing vouchers and clerical support. The duties listed below are representative of this position, but do not
necessarily include all the responsibilities and duties that an individual in this position may be called upon to perform.
Duties:
The duties listed below are representative of, but do not necessarily include, all the duties and responsibilities that an individual in this position may be called upon to perform.

• Processes invoices and other claims for payment generated by Facilities department in an accurate and timely manner; vouchers and expense reports for proper approvals,
  calculations, coding and support by third party documentation.
• Assists Payroll with auditing the information between Human Resources and Payroll.
• Assist in processing county charge card payments after careful review of the vouchers and supporting documents. Follows up on outstanding issues.
• Assist in confirming all information is received for vendors prior to establishing vendors in payable system, including W-9 information.
• Assists in with vouchers and journal entries when required.
• Maintains accounts payable files including set up, storage, archiving and destruction.
• Assist in reconciling Accounts Payable, Over the Counter checks that have cleared monthly.
• Submits to newspaper the monthly disbursement publication & all other required publications per state statute.
• Assists with remediation of Finance documents.
• Assists the Auditors as necessary.
• Maintains all filing and electronic record keeping. Maintains the Records Retention file and makes sure all files are saved or destroyed as necessary.
• Performs other duties as assigned by the Finance Director and any duties needed to stabilize an emergency situation.
• Prepares a variety of billing functions including, follow up on invoices and reconciliation of billing issues when necessary.
• Updates Human Resources forms and documents including compliance with accessibility requirements.
• Answers telephone calls, providing information to customers; screens telephone calls, transfers calls, takes messages and returns phone calls as necessary.
• Assists with administrative and clerical tasks.
• Assists the Human Resources Director with special projects as needed, collecting, organizing and researching material.
• Provides administrative support to the Human Resources department, including performing routine HR tasks and updating information within the employee self-service software platform.
• Maintains inventory of and submits orders for office supplies or special events.
• Performs other duties as assigned by the Human Resources Director and any duties needed to stabilize an emergency situation.

Additional Duties:

• Other duties as assigned.
• Assists with cross training as needed.

Minimum job requirements:

• Must possess FEMA ICS 100 and 700 certifications within 6 months of employment.
• Must have a valid Colorado Driver’s License without any restrictions due to driving record. Must also be able to drive a county vehicle.
• Must pass background check, including a credit history check and related financial measures. 
• Must pass credit history and related financial measures.
• At least two years of relevant experience in bookkeeping and at least one-year previous office/clerical work experience required.
• Previous experience in local government preferred.
  OR
• Any combination of experience and education that would provide the required abilities, knowledge and skills as determined by Gilpin County may be substituted for the requirements above.

Ability to:

• Work in a fast-paced environment.
• Establish and maintain courteous and effective working relationships with employees, the public and other agencies.
• Accurately and effectively transmit and receive information that is necessary to the accomplishment of goals and objectives, including effective written and oral communications in English; and the ability to listen.
• Work efficiently and effectively as a team member within the department.
• Exercise independent judgment.
• Understand, interpret and communicate policies, procedures and protocols.
• Maintain confidential and sensitive information.
• Organize work, set priorities, meet critical deadlines, and follow up on assignments with minimum direction.

Requirements

Qualifications (Knowledge, Skills and Abilities)
Experience and Work Ethic:

• High School diploma or equivalent. Education and/or training in bookkeeping preferred.
• Computer literacy and typing skills with a preferred proficiency in Microsoft Office, especially with Microsoft Word, Excel, and Outlook and accounting software applications.
• Knowledge of the principles, procedures, techniques and methods of bookkeeping.
• Proficient use of PC’s, printers, 10-key calculators, copiers and other office equipment.
• Must possess mathematical ability to calculate salary survey information, vouchers and billing.

Civic Minded:

• Must possess strong community interest, while understanding the County government organization, function, policy rules and regulations.
• Ability to work effectively both independently and as a team member.
• Ability to review and evaluate operating procedures and recommend improvements.
• Use of professional and personal discretion to protect the County from any actual and/or perceived appearances of impropriety.
• Applicate Federal, State and local laws, codes and regulations.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Personal Responsiveness:

• Ability to establish and maintain effective working relationships with co-workers, elected and appointed officials, businesses, the general public and with the ability to communicate effectively.
• Self-directed and self-motivated in job-related tasks.
• Commitment that employment with the County is primary to all other forms of employment.
• Be punctual and prompt for work and meetings.
• Locate, organize, and retrieve department records and files in a timely fashion.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation.

Mental/Physical Demands:

• Ability to reach, grasp, handle, stoop, kneel, and bend in order to place and retrieve stored information such as files, forms, reports and equipment.
• Frequent use of phone handset and repetitive use of hand and fingers to take messages and document information, operate office equipment, use computer keyboard and computer mouse and to perform other office tasks.
• Sufficient vision or other powers of observation that permits the employee to input, review, evaluate and prepare a variety of written documents and materials.
• Sufficient clarity of speech and hearing or other communication capabilities that permit the employee to communicate effectively on the telephone and in person.

Summary

The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties and responsibilities. Gilpin County provides reasonable job-related accommodations for disabled persons. Must pass drug screen and pre-employment screening.  

*Part-time and Temporary staff are ineligible for the following benefits: medical, dental, vision, 401A, Life Insurance, Short-term & Long-term Disability plans in additional to Long-term care. See the benefit details at the end of the job posting for part-time options.

Benefits for Full Time Employees:

Paid Holidays: Gilpin County provides 13 paid holidays per calendar year. An employee will be paid ten (10) hours per holiday.

Vacation: The first year of employment, (based on the anniversary of the hire date) full-time employees are given 40 hours of vacation and earn 3 hours of paid vacation leave bi-weekly. After that time, leave shall accrue as follows:

Full-Time employees are encouraged to take their earned vacation leave each year. Vacation time accrual shall cap at the maximum amount and shall not exceed the maximum accrual amount, based on total months of service. 

Sick Leave: Full-Time employees shall accrue four (4) hours of sick leave each bi-weekly pay period. The maximum sick leave that may be accumulated by such an employee is 600 hours.

Medical Plans: Gilpin County offers two medical plans with Kaiser and United Health Care. Gilpin County offers a Health Reimbursement Account (HRA) for all employees to cover co-pays, deductibles, and other medical expenses. Employees are eligible for benefits the first of the month following 30 days of service. This HRA card will have $3,000.00 on it for an individual or $6,000.00 for a family. Both plans have a max out of pocket for $1,000 individual or $2,000 per family after the use of the HRA card for in network expenses.

United Health Care Monthly Employee Cost:
Employee Only/Employee and Spouse/Employee and Child(ren)/Employee and Family
$80.85/$167.72/$149.40/$234.30

Kaiser Permanente Monthly Employee Cost:
Employee Only/Employee and Spouse/Employee and Child(ren)/Employee and Family
$72.60/$152.62/$134.47/$210.90

Dental Plan: Gilpin County offers dental coverage through Delta Dental with PPO and Premiere network coverages. Individual deductible at $50 and family deductible at $150. In network coverage for preventative and diagnostic services are covered 100%, basic services covered at 80%, major services at 50%, and ortho covered at 50% with a $2,000 max. The plan offers a “Right Start 4 Kids” plan that covers most children basic services up to their 13th birthday at 100% with no deductible (some exclusions apply). Annual max this plan pays for covered dental services is $2,000 per individual covered on the plan.

Delta Dental Monthly Employee Costs:
Employee Only/Employee and Spouse/Employee and Child(ren)/Employee and Family
$0.00/$28.71/$54.00/$72.50

Vision Plan: Gilpin County offers vision coverage through VSP. In network coverage includes copays at $10 copays with an allowance of $175 per pair of either one prescription eyeglasses or contacts yearly on a 12-month calendar basis and discounts on Lasik.

VSP Vision Monthly Employee Costs:
Employee Only/Employee and Spouse/Employee and Child(ren)/Employee and Family
$0.00/$3.20/$3.40/$5.60

Retirement: Two retirement savings plans are available through the Colorado Retirement Association: 401(a) and 457 Deferred Compensation Plans

·        The 401(a) has a 5% required full match with a 4-year vesting period.

·        The 457 Plan is optional and has Pre-tax and Roth Options available. After four years of service, this plan could also include a County match as described below.

Social Security, as required by law: 6.2% required full match.

Effective July 8, 2025, for all new employees hired on or after this date, the graduated vesting schedule for the 5% match on employees’ 401(a) plan is as follows:

Starting January 1, 2026, two new voluntary retirement plan matches will be initiated, with one plan for POST (law enforcement officers) and a second for all other employees, based on years of service. The employee would need to make voluntary contributions into a 457 account at the minimum level in order to be eligible for the County match into the employee’s 401(a).

POST 401(a) eligible positions, 1:1 match

All other 401(a) eligible positions, 1:2 match

Short-Term Disability: Short-term disability pays 60% of your earnings with a max of $1,000 per week for up to 11 weeks. Benefits begin on day 15 and your first two weeks you will have to cover with sick, personal, or vacation time. Gilpin County covers 100% of the premium cost of this plan for the employee.
Long-Term Disability: Long-term disability kicks in after 90 consecutive calendar days of a qualified disability. The plan will pay 60% of your earnings with a max of $5,000 monthly. Gilpin County covers 100% of the premium cost of this plan for the employee.

Employee Assistance Program (EAP): EAP is provided through Triad All one Health for employees and members of your household. Services are confidential and available 24/7. A wide variety of services including but not limited to: Emotion well-being support with up to 6 Counseling sessions per issue each year. Daily life assistance guidance on a variety of topics. Online resources with articles, assessments, search tools, webinars. Free 30-minute consultations on legal services and financial services. A discount center to find deals on products, services, travel and more!

Gilpin County Parks & Recreation:  Employees receive free memberships, as well as 20% discounts on most services such as childcare, leagues, rentals, in house classes but does not include contract classes.

Benefits for Part Time and Temporary Employees:

Sick Leave: Leave accrues at the rate of 1 hours of sick leave per 30 hours worked to a maximum of 45 hours per year.
Retirement: As a part time or temporary employee, you may participate in the optional 457b or 457 Roth plan. These plans may be started, stopped, and changed anytime during your employment.

Employee Assistance Program (EAP): EAP is provided through Triad All One Health for employees and members of your household. Services are confidential and available 24/7. A wide variety of services including but not limited to: Emotion well-being support with up to 6 Counseling sessions per issue each year. Daily life assistance guidance on a variety of topics. Online resources with articles, assessments, search tools, webinars. Free 30-minute consultations on legal services and financial services. A discount center to find deals on products, services, travel and more!

Retirement: Gilpin County offers optional 457b or 457 Roth plans. The optional 457b plans may be started, stopped, and changed anytime during your employment

Gilpin County Parks & Recreation:  Employees receive free membership, as well as 20% discounts on most services such as childcare, leagues, rentals, in house classes but does not include contract classes.