Maggie Sottero Designs, LLC

Sales Administrative Coordinator

Admin Support / Sales Operations

Reports to: Director, Sales and Customer Programs

Role Summary

The Sales Administrative Coordinator provides essential administrative and sales operations support to the Sales organization, ensuring smooth execution across executive support, sales meetings, Maggie Club initiatives, Stylist Incentive programs, and markets. This role is highly detail driven and operationally focused, maintaining accurate logistics, reporting, and shared assets so Sales leadership and teams can remain focused on driving growth and partner success.

Serving as a trusted second set of eyes and reliable backup across critical workflows, the Coordinator plays a key role in maintaining accuracy, consistency, and operational excellence within the Sales function.

Mission

To enhance sales effectiveness by delivering accurate, proactive, and dependable administrative and operational support that enables the Sales team to perform at its best.

Core Responsibilities

Executive & Administrative Support

• Manage Maggie Club gift purchases, Retailer lunches, and celebration dinners, including invitations and coordination


• Coordinate with stylists to collect and verify payout information for Stylist Incentive Payouts.


• Reconcile VP of Sales AMEX credit card receipts in alignment with Finance timelines


• Coordinate VP of Sales travel logistics as needed

Sales Meetings, Markets & Event Support

• Provide backup support for the Event Coordinator, including timelines, assets, lists, budgets, and communications


• Support event logistics by: 
  
  
  
  • Double checking hotel rooming lists
  
  
  • Verifying flight information
  
  
  • Managing Runway RSVPs
  
  
  
  

Sales Operations & Reporting

• Support Stylist Incentive programs as backup and second set of eyes; maintain leaderboard as assigned


• Produce and maintain seasonal promotions reporting


• Manage sales meeting surveys and organize feedback

Systems & Cross-Functional Support

• Audit, update, and maintain Sales SharePoint sites and assets


• Audit, update, and maintain policies and documents on the Retailer portal as needed


• Update, publish, and maintain Stylist Incentive Program leaderboards


• Serve as liaison for Bridal Live and E Style Central


• Provide additional operational and administrative Sales support as needed