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Posted 5d ago

Project Coordinator - Land Development

@ Pape-Dawson Engineers
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Houston, Texas, United States
OnsiteFull Time
Responsibilities:coordinating calendars, producing documents, managing meetings
Requirements Summary:Bachelor’s degree preferred; 5+ years in a similar support role (AEC preferred); strong MS Office; confidentiality; excellent communication; organizational skills; ability to work overtime.
Technical Tools Mentioned:MS Office, Excel, Power BI, Power Apps, SharePoint, ESRI, MS Teams
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Job Description

Job Description:

Overview:

The Project Coordinator will provide comprehensive project support to multiple project teams and senior leaders, ensuring smooth and efficient delivery of projects through coordination, documentation, and process management.

Responsibilities:

  • Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.

  • Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets, and memorandums using MS Office Suite, primarily MS Excel and MS Word.

  • Assist multiple Project Managers and senior leaders with documentation required for the timely delivery of projects.

  • Develop and implement project controls, including dynamic dashboards, client-side reporting modules, and real-time status metrics.

  • Support the implementation and management of project websites, information resources, and process automation tools.

  • Process and distribute confidential and sensitive information/documents.

  • File, retrieve, and manage corporate documents, records, and reports using SharePoint, Power BI, Power Apps, ESRI, or similar software as part of project workflows, including user credentialing.

  • Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested.

  • Prepare meeting materials, agendas, and coordinate catering for luncheons, celebrations, and client or internal meetings.

Qualifications:

  • Bachelor’s degree in business or a related field of study preferred.

  • A minimum of 5 years’ experience in a similar support role, preferably in the AEC industry.

  • Previous experience handling highly sensitive and confidential information in an administrative capacity.

  • Exceptional communication skills, both oral and written.

  • Strong interpersonal skills with the ability to collaborate effectively with employees at all levels within an organization.

  • Advanced proficiency in MS Office Suite, particularly MS Excel and MS Teams.

  • Ability to meet deadlines and adapt to changing work assignments and priorities with professionalism.

  • Strong organizational and time management skills with a customer-service orientation.

  • High level of accuracy and attention to detail in work products.

  • Ability to work independently with a high level of initiative.

  • Ability to work Monday - Friday, 8am - 5pm with overtime as needed.

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.