The Role

We are looking for a Legal Recruiting Assistant who thrives in a high-volume, fast-paced environment and gets genuine satisfaction from bringing order to chaos. This is not a passive support role. You will be hands-on across HR operations, recruiting, onboarding, compliance tracking, and documentation — working directly with the Head of HR and C-Suite leadership to keep HR running smoothly at scale.

If you are the kind of person who color-codes your folders for fun, follows up before being asked, and already knows what ChatGPT, Notion, and ADP are — keep reading.

What You'll Do

HR Operations & Documentation

• Maintain and organize employee records, HR files, and compliance documentation with meticulous accuracy
• Draft, format, and manage HR documents including offer letters, corrective actions, separation notices, accommodation correspondence, and onboarding materials
• Track deadlines, follow-ups, and action items across multiple concurrent employee matters
• Support benefit administration, I-9 compliance, and employment verification processes
• Assist with payroll data entry, audit support, and cross-referencing records

Recruiting Coordination

• Post job listings and manage applicant flow across platforms (LinkedIn, Indeed, ADP, etc.)
• Screen resumes and assist in scheduling interviews and coordinating with hiring managers
• Draft outreach messages, maintain recruiting trackers, and keep candidate pipelines organized
• Support the Talent Acquisition team with logistics, communications, and candidate experience

Onboarding & Offboarding

• Coordinate new hire onboarding from offer acceptance through Day 1 — paperwork, system access, equipment, and scheduling
• Maintain onboarding checklists and ensure all steps are completed and documented on time
• Support offboarding logistics including exit documentation, system deprovisioning coordination, and final paycheck tracking

Technology & Systems

• Use AI tools (ChatGPT, Claude, etc.) to draft communications, analyze data, and automate repetitive tasks
• Work fluently in Excel/Google Sheets to maintain trackers, audits, and HR data reports
• Support HR systems including ADP Workforce Now, Adobe Sign, and internal databases
• Help build and maintain process documentation so institutional knowledge is captured and accessible

Compensation: $70,000 - $90,000/annually