About This Role:

Cardinal is seeking an Office Administrator to join our dynamic and growing team. As an Office Administrator, you will support the business and help improve workplace communication and efficiency. You will conduct yourself with high integrity and excellent attention to detail.

Responsibilities:

As an Office Administrator, you will:

GENERAL ADMINISTRATIVE SUPPORT

·         Answer and direct incoming phone calls.

·         Greet walk-in visitors.

·         Receive, sort, and distribute the mail.

·         Order, maintain, and restock office and water supplies via approved vendors.

·         Order and maintain print and plotter supplies.

·         Coordinate and schedule meetings, conferences, and events, including making travel arrangements and managing logistics.

·         Review and respond to emails daily.

·         Facilitate communications accurately and promptly between departments.

·         Manage displays in office of valid licenses and certifications for departmental employees and professionals.

·         Organize, scan, and maintain physical and electronic records, files, and databases.

·         Oversee the maintenance and organization of the office environment, ensuring it is clean, safe, and well-equipped.

HQ LIAISON

·         Serve as the point of contact between Cardinal and external parties, including clients, vendors, and other stakeholders.

·         Serve as the point of contact for IT-related issues within the office, liaising with the IT company to resolve computer, software, or network-related problems.

·         Coordinate repairs and maintenance services for the office and equipment.

FLEET MANAGEMENT

·         Assist HR with coordination of driver onboarding and offboarding processes, ensuring all necessary documentation is completed and up to date.

·         Provide support and training to drivers and supervisors on using Verizon Connect, Car Advise, and Shell Fleet Solutions systems.

·         Address system issues, service inquiries, or technical support needs promptly.

·         Stay informed about new features, updates, and training opportunities our fleet vendors provide.

·         Ensure all vehicles are appropriately equipped with Verizon Connect devices and function correctly.

·         Coordinate fuel card issuance and ensure proper usage and compliance with fueling guidelines.

·         Ensure timely completion of all maintenance and repair work to minimize vehicle downtime.

·         Coordinate and monitor inspection deadlines with authorized supervisors and follow up to ensure inspections are conducted on time and promptly address any necessary repairs.

·         Maintain driver records, including licenses, certifications, and training documentation.

·         Maintain records of inspection dates, results, and any identified issues or corrective actions taken.

·         Track and maintain accurate and up-to-date records related to fleet management, including vehicle registrations, insurance documents, service records, warranties, lease agreements, and other contractual documents.

·         Generate regular reports on fleet performance, including fuel consumption, maintenance costs, and vehicle utilization, using Verizon Connect and Shell Fleet Solutions data.

ADDITIONAL ASSISTANCE

·         Assist with asset management (add/remove/update/assign assets as necessary)

·         Assist in preparing and editing documents, reports, and presentations.

·         Assist Human Resources with safety, onboarding, and training of employees.

·         Assist HQ with renewing company licenses, leasing, and insurances (auto/liability).

·         Assist with new office setup (when and where needed, if applicable)

·         Assist with making travel arrangements for field crews.

·         Assist other departments if necessary.

MISC

·         Handle sensitive information with discretion and maintain confidentiality when dealing with confidential records, employee matters, or other sensitive issues.

·         Complete required safety training courses on HSI.

·         Ensure safety guidelines and regulations are followed in the department.

·         Report any accident/injury with proper documentation to the safety officer and Human Resources.

·         Perform other duties as assigned.

Qualifications:

EDUCATION: A high school education or equivalent is required

EXPERIENCE: Minimum 3 years of experience as an Office Administrator or proven experience in an administrative or office support role. Minimum 2 years of experience in Construction, Engineering, or Surveying environment preferred.

KNOWLEDGE OF:

·         Microsoft Office Suite (required)

·         Fleet Management (preferred)

·         Asset Management (preferred)

ABILITIES:

·         Great attendance, punctuality, and reliability.

·         Work independently and as part of a team.

·         Strong attention to detail and accuracy.

·         Outstanding interpersonal skills and effective written and verbal communication skills.

·         Excellent organizational and time management skills to multi-task and prioritize projects.

·         Discretion and professionalism when handling confidential information.

Physical Requirements:

The physical demands described herein are representative of those that an employee must meet to perform the essential function of this job successfully:

·         Must be able to lift, carry, or move 25/50/80 pounds regularly/occasionally.

·         Must be able to drive a vehicle safely regularly/occasionally.

·         Must be able to deal effectively and reasonably with stress in the workplace without lost time or undue strain.

·         Must be able to sit, walk, talk, and hear for extended periods of time.

·         Must be able to type/key-in data and answer telephones frequently.

·         Must have specific vision abilities, including close vision, distance vision, color vision, depth perception, and the ability to focus.

·         Must be able to see and respond to dangerous situations.

·         Must be able to wear personal protective gear regularly/occasionally.

·         Physical ability to work, including bending, squatting, reaching, stretching, sitting, standing, running, and climbing stairs.

·         Must adhere to company policies, safety plan, and the project safety plan.

About Us:

Cardinal Civil Resources (“CCR”) is a fun, productive business dedicated to our employees, clients, and communities’ success. With our rapid growth and several strategic acquisitions, there is an excellent opportunity to begin a fulfilling and rewarding career at CCR. Our success depends on attracting the best talent and continuously striving to improve what we do and how we do it.

We offer competitive pay and a comprehensive benefits package: Medical, Dental, Vision, Flexible Spending, Health Savings, Retirement Plan, Life Insurance, Paid Time Off, Paid Holidays, Employee Assistance Program, Professional Development Opportunities, and more.

EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.