Position Title: Accounts Payable (District)
Terms of Employment: 12 Month Position
Immediate Supervisor: Chief School Business Officer
Salary Range:$50,000-$60,000
Hours of Work: Monday - Friday 7:00 AM -3:30 PM

Board Contribution Benefits:

• Sick, Personal and Vacation Leave
• Illinois Municipal Retirement Fund (IMRF) - Board Contribution is 8.4%
• Medical, Vision and Dental
  • Single - Board Contribution is 80%
  • Single + 1 - Board Contribution is 60%
  • Family - Board Contribution is 50%
• Basic Life and AD&D Insurance - Board Contribution is 100%
• LTD Insurance - Board Contribution is 100%

Employee Only Contribution Benefits

• Health Care and Dependent Care Flexible Spending
• 403(b) and 457(b)

Summary:  

Under the direct supervision of the Business Manager/CSBO to assist in the administration of the school district's accounts payable functions, ensuring the accuracy of invoices, and the timely payment of expenses, maintaining accurate account balances and reconciliation in conformance with district policies and practices as well as applicable laws and regulations.

Qualifications:

• Associates or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, bookkeeping and record keeping experience in a school setting.

• Experience working as an assistant accounting clerk in a school setting.
• Accounting software knowledge of Skyward and Quickbooks preferred.

Job Responsibilities:

• Administers all of the district's accounts payable functions, including the entering and processing of purchase orders, invoices, and credit card transactions for payment.
• Prepares and mails issued checks to vendors, and maintains vendor records such as updated contact information, addresses, W-9s, and processes 1099s annually.
• Reviews, processes, and reconciles student activities payments.
• Prepares and submits requested files for audits.
• Researches discrepancies regarding the accuracy of purchase orders, invoice amounts, word counts, etc. for the purpose of ensuring accuracy and implementing corrective measures, voids checks and reissues checks as needed.
• Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
• Composes correspondence to vendors as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employees for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Equipment

Uses standard office equipment such as personal computers, printers, copiers and fax machines, and telephone.

Travel Requirements
Travels to all buildings will be limited

Physical and Mental Demands, Work Hazards
Works in standard office and school buildings.

FLSA Status:    Exempt