Accounts Receivable (A/R) Specialist

Full-Time | On-Site | Santa Barbara, CA

The Salary Range for this Position is: $27–$32/hr

Schedule: Monday–Friday, 8:30am–5:00pm

We’re looking for a detail‑driven Accounts Receivable Specialist to support our Finance team with timely collections, accurate billing, and strong communication across departments. If you’re organized, proactive, and comfortable managing multiple financial workflows, this role is for you.

*This position requires 40 hours per week on‑site at our Santa Barbara office. We are prioritizing candidates who are already local to the area.

Accounts Receivable Specialist Responsibilities

• Answer A/R calls and emails promptly
• Process and follow up on outstanding accounts
• Send A/R requests and update Monday.com threads
• Maintain the A/R dashboard and complete weekly audits
• Meet daily with the Finance Manager on A/R status
• Request documentation as needed
• Reconcile A/R check copies and file appropriately
• Forward client invoice questions to the Finance Manager

• Handle TriWest billing calls
• Forward billing emails for review
• Assist with CCRC, TriWest & TCRC billing
• Maintain Active/Inactive client lists
• Work with offshore PR Specialist to issue invoices

• Lead weekly A/R meeting with Finance Manager & Director of Operations
• Weekly A/R reporting
• Order office inventory (SBC & WVC)
• Verify Invoice Totals Weekly Report and provide certified copy

• Bill & reconcile Tri‑Counties (PT‑1646 & PT‑1709)
• Bill CCRC monthly; process timesheets & vouchers

Account Receivable Specialist Key Focus Areas

• Accounts Receivables & Invoice Totals Report
• A/R reconciliation upload to CFO
• TriWest, Tri‑Counties & CCRC claims submission

Benefits

• Medical (MEC), dental, vision and life insurance after 90 days
• 401(k) with company match after 1yr and 1000hours worked
• 40hrs Sick Paid Time Off available after 90 days
• Supportive, collaborative team environment

Qualifications

• 1–2 years of Accounts Receivable or billing experience (healthcare preferred)
• Strong attention to detail and accuracy
• Excellent communication skills (phone and email)
• Ability to manage multiple tasks and deadlines
• Experience with Monday.com or similar workflow systems (preferred)
• Comfortable working in a fast‑paced, deadline‑driven environment
• Proficiency with Microsoft Office (Excel, Outlook, Word)
• Reliable, organized, and proactive in problem‑solving

Our team will be reaching out by phone, as well as email, so please keep an eye out. We do our best to connect with applicants within 24 hours, even on weekends and most holidays.