Description: 

Clearwater USD 264 www.usd264.org

Clearwater is a unique Kansas community with a rich heritage of school pride and support. We welcome new residents to be a part of our district's 1,000+ students. Housing options include acreage on country land and new and established city neighborhoods. We are proud of our safe and walkable community.

Located as a 15-minute commute to the Wichita area, we offer the advantages of everything a metropolitan area offers, while being fully-supported with local recreation, medical, and shopping opportunities. 

The Clearwater school district boasts newly-renovated, secure and technologically-advanced facilities; competitive sports and activities; award-winning teachers; and really great students. 

Come be a part of the #264Family.

District Registrar

Job Description

Purpose: The District Registrar provides high-level administrative and operational support to ensure a seamless experience for students, families, and staff. Working as a key partner to the Counseling Department and School Administration, this role facilitates the essential workflows that drive student success.

Responsible to: Principals and Counselors.

Compensation: Salary and benefits as established by the Board of Education.

Length of Work Agreement: 200 days.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of administrative or office coordination experience.
• Strong command of the Microsoft Office Suite (Word, Excel) and Google Workspace. Ability to quickly adapt to Student Information Systems (SIS) and digital scheduling tools.
• Professional-grade communication (written and verbal) and accurate data entry.
• A commitment to ongoing professional development and refining office workflows.
• Health and Inoculation Certificate on file (after offer of employment).

Core Competencies & Essential Functions

• Manage the daily rhythms of the counseling office, ensuring a welcoming environment and efficient administrative processes.
• Act as a primary point of contact for students, parents, and community partners, providing clear information and exceptional service.
• Maintain high productivity and a positive demeanor in a high-traffic environment with frequent interruptions and shifting priorities.
• Actively contribute to the district's vision and educational goals through organized and intentional support.
• Ensure all office activities and record-keeping adhere to district guidelines and state regulations.

General Responsibilities

• Maintain, gather, and organize sensitive student data into accessible, usable formats for counselors and administrators.
• Uphold the highest standards of discretion regarding student records and private information (FERPA compliance).
• Manage multi-line phone systems, digital correspondence, and visitor screening with professionalism and warmth.
• Oversee a meticulous physical and digital filing system, ensuring documents are easily retrievable and up to date.
• Direct the development and maintenance of the school master calendar and student-specific academic calendars, ensuring all key dates, testing windows, and school events are accurately tracked and communicated.
• Strictly follow District safety protocols and health policies to ensure a secure environment for all.
• Collaborate on special projects and tasks as assigned by the Principals or Counselors.
• Collaborate with the secretary team to ensure seamless phone coverage.

Physical Requirements & Work Environment

• Prolonged sitting or standing and frequent use of computers and digital interfaces; must be able to manage repetitive motions and screen time effectively.
• Ability to maintain a consistent presence across the district, serving the high school population for the majority of the schedule, supplemented by dedicated hours at Clearwater Intermediate-Middle School.
• Ability to thrive in a vibrant, high-energy school setting that may occasionally be noisy or crowded.

Term of Employment: At will. 

Evaluation: Performance will be evaluated in accordance with Kansas Statutes and Board of Education Policy.