HiringCafe
Posted 4d ago

Nursing Administrative Assistant

@ Success Education Colleges
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Glendale, California, United States
$20-$25/hrOnsiteFull Time
Responsibilities:Greet visitors, Maintain files, Answer phones
Requirements Summary:High School diploma; prior secretarial/clerical experience; hospital/medical experience helpful; medical terminology knowledge helpful; proficient with office machines and Microsoft Office.
Technical Tools Mentioned:Microsoft Office, Colleague, Windows
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Job Description

Success Education Colleges (SEC) is a family of institutions comprised of North-West College, Glendale Career College, Nevada Career Institute and Marsha Fuerst School of Nursing. SEC is a leader in allied health education, and has been offering quality and affordable health care training programs for over 58 years.

Our everyday mission is to educate students in short-term and professional programs for gainful employment and career advancement. 

Careers Site: https://www.success.edu/careers-with-sec/

Schedule

Full Time

Monday - Friday

(8:30 am to 5 pm)

$20 - $25 an hour

POSITION SUMMARY

The Nursing Department Administrative Assistant provides advanced administrative and technical support to the Dean of Nursing/Director of Nursing and the Nursing Department. 

 ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Greets visitors, students, and/or employees and responds to inquiries and requests for information.
  • Establishes and maintains cooperative working relationships with other employees and facilitates carrying out instructions involving other departments, transmitting information.
  • Maintains office files, student files, and other appropriate records.
  • Prepares syllabi, tests, and other documents as requested by Nursing Administration.
  • Maintains inventory of office and clinical supplies.
  • Performs general clerical duties including organizing, filing, shredding and photocopying documents and files, etc.
  • Composes written correspondence and materials; creates and update all departmental forms and prepare for website; prepares minutes, reports, statistical data, and other materials pertaining to the Nursing program.
  • Responsible for answering phones, responding to voice or e-mail messages, and sending and receiving faxes. 
  • Schedules appointments and meetings, sends out meeting notices, makes travel arrangements, and maintains the department calendar.
  • Manages the distribution of all incoming and outgoing mail; screens and responds as necessary.
  • Assembles attachments and corresponding material; reviews outgoing material for completeness, dates, and signatures.
  • Performs assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.
  • Assists in developing new and better ways for performing job functions and organizing office procedures.
  • Performs all other duties as assigned.