District Receptionist

8 hours per day, 260 days
$26.35/hour - $37.95/hour

JOB TITLE:            District Receptionist                 

JOB SUMMARY:

Serve as the receptionist for the district office and perform a variety of clerical services; greet visitors and answer phones; conduct telephone surveys, prepare various documents, and correspondence.

REPORTS TO:

Superintendent or Designee

TERMS OF EMPLOYMENT:

• 260 workdays contracted;

• Variable hours

• Classified Confidential Salary Schedule.                

REQUIRED QUALIFICATIONS:

Knowledge of:

• Computer software programs, including Word, student information systems,  Databases, Excel spreadsheets, and mail merge.

• District policies, procedures, and organizational plans so that questions can be answered, and people can be directed to the appropriate office, as necessary.

• Telephone techniques and etiquette.

• Interpersonal skills using tact, courtesy, and diplomacy.

• Modern office practices, procedures, and equipment.

• Oral and written communication skills.

• Correct English usage, grammar, punctuation, spelling, and vocabulary.

Ability to:

• Interact diplomatically with the public in a high volume, continuous public contact setting.

• Maintain equanimity in the face of resistance, indifference, or hostility.

• Establish and maintain cooperative working relationships with others.

• Type or input data accurately at an acceptable rate of speed.

• Answer phones and greet the public courteously.

• Maintain confidentiality of sensitive and privileged information.

• Communicate effectively both orally and in writing.

• Operate standard office equipment, including a computer and assigned software.

• Perform under the stress of frequent interruptions and/or distractions.

• Provide information, directions, and assistance.

• Receive, sort, and distribute mail.

• Perform general clerical support duties including typing, filing, and duplicating.

• Assist other confidential district employees as directed

• Maintain routine records.

Experience:

• One (1) year school clerical experience.

Education:

• High School diploma or equivalent to Twelfth Grade graduation.

Desirable Qualifications:

• Coursework in secretarial and office skills preferred

• Speaking, reading and writing in Spanish preferred

ESSENTIAL FUNCTIONS OF THIS POSITION:

• Understands district policies, procedures, and organizational plans so that questions can be answered, and people can be directed to the appropriate office, as necessary.

• Types letters, records, lists, labels, reports, case records, supply lists, requisitions, and other miscellaneous materials.

• Collects, sorts, alphabetizes, arranges in numerical order; files and locates material; checks records, instructional materials and supplies.

• Operates office equipment, computers and machines.

• Helps parents and vendors as they come into the office.

• Assists with intake of confidential records for employee onboarding.

• Maintains district supply room.

• Incorporated within one or more of the previously mentioned essential functions of this job description are the following essential physical requirements (Percent 1-100):

  • 5%           Ability to bend and twist, kneel and stoop, run and crawl.

  • 5%           Ability to lift 50 lbs.

  • 5%           Ability to carry 50 lbs.

  • 5%           Ability to reach in all directions.

  • 10%         Ability to stand and circulate for extended periods of time.

  • 15%         Ability to hear and understand speech at normal levels.

  • 15%         Ability to see for purposes of reading laws and codes, rules and policies and other printed matter and observing students.

  • 20%         Ability to work at a desk, conference table or in meetings of various configurations.

  • 20%         Ability to communicate so others will be able to clearly understand normal conversation.

                          100%       Total

OTHER RELATED FUNCTIONS OF THIS POSITION:

• Other related duties as assigned. 

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skill required of personnel so classified.