The City of Thunder Bay provides exceptional quality of life to those who live, work, and play in Thunder Bay – a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together!

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Job Specific Information:

Should this temporary vacancy be filled by a regular full-time employee, seniority and benefits will continue in the normal manner and the regular employee will continue to maintain normal, full-time status for the duration of the appointment.

If it becomes known that the position is permanent, it will be reposted and filled in the normal fashion.

Job Description:

POSITION SUMMARY: Under the general supervision of the Supervisor - Financial Services (Revenue) is responsible for processing revenue records, invoicing and payment processing functions, and performs general administrative duties for the section.

MAJOR RESPONSIBILITIES:

Prepares and processes daily deposits for revenue received in the general office.
Balances, and makes appropriate changes to daily cash summary sheets; verifies transmittal slips and credit card receipts.
Prepares and distributes marina docking fee contracts from user groups, by phone, email and in person.
In consultation with the Supervisor of Financial Services Revenue and in co-ordination with the Revenue Analyst, provides technical direction and guidance, training, process documentation and support to staff in relation to recreation management and other applicable software systems.
Prepares and processes invoices. Receives and processes payments for invoices and services.
Prepares and processes refunds.
Prepares, verifies and processes payroll deduction revenue.
Prepares and maintains financial, statistical and donation records, reports and contracts.
Reconciles petty cash claims and distributes parking tokens.
Co-ordinates off-season sales of golf memberships and gift cards.
Provides front-line customer service and information to the public regarding campgrounds, golf courses and boat slip during the off-season
SAP Vendor Creation.
Assists Revenue Analyst with reporting and year-end reconciliations.
Provides back up for Revenue Analysts and for Box-Office Coordinator financial tasks during peak periods and absences.
Performs such other related duties as may be assigned.

QUALIFICATIONS:

Education/Experience:

Secondary school graduation with post-secondary courses in accounting; and
Two years’ experience using a computer-based accounting system and
Demonstrated experience with registration software or as a specialist with another similar software system or
Equivalent combination of education and experience.

Skills/Abilities:

Ability to accurately perform basic mathematical calculations
Demonstrated skill in communication, both written and oral is essential
Must be able to converse with the public in a courteous and tactful manner
Must be at a basic skill level in word processing and an intermediate skill level in spreadsheet software and must possess basic on-line data entry skills

Assets:

Experience with SAP software
Experience with recreation management software (i.e. CLASS, Perfect Mind etc.)

CONDITIONS OF EMPLOYMENT:

Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)

General Information:

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

ONTARIO HUMAN RIGHTS CODE: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

Photos
Any certificates that have photo identification
Driver’s licences
Police records checks

Note: The above documentation will be requested by the Human Resources & Corporate Safety Division should you be the successful applicant. If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

Revenue Processing Coordinator (Temporary Full-Time)