Position Summary:

The Procurement and Travel Specialist receives requisitions for purchases, generates purchase order documents, and places orders.  They also coordinate staff travel by arranging lodging accommodations, calculating advanced per diem allowances, preparing required travel documents, and reconciling expenses. The Procurement and Travel Specialist provides technical support to the procurement process/system and must have the ability to effectively communicate and collect information from programs/departments on their purchasing needs, projects, and bid process to effectively utilize Catholic Charities and Catholic Charities Housing Services funds.  

Responsibilities: 

• Assists with agency vehicle reservation process, including distributing keys and collecting gas receipts


• Receives requisitions and analyzes for quality, specifications, and delivery requirements.


• Assign purchase order number and place order with appropriate vendor/contractor.


• Assists with ensuring vendors/contractors are verified through www.sam.gov


• Assists with preparing written bid requests to vendors/contractors and evaluating vendors/contractors through various objective performance measures 


• Ensures purchase order documents are complete, filed, logged, and distributed to all appropriate programs/departments.


• Identifies ways to improve workflows and processes to increase efficiency.


• Assists with vendor entries, updates, status, documentation, and payment tracking in accounting system


• Reconciles monthly credit card statement


• Coordinates staff travel
  
  
  
  • Ensure all funder reimbursable travel expenses are coded and approved before any travel accommodations are reserved
  
  
  • Research and schedule hotel, flight, and ground transportation for overnight travel by staff and others such as job candidates and clients
  
  
  • Ensure all travel forms are filled out and approved before any reservation or booking is completed.
  
  
  • Assist with obtaining all funder prepaid travel, hotel, flight, and per diem documentation.
  
  
  • Review travel expense vouchers following staff overnight travel to ensure proper documentation, coding, and authorizations.
  
  
  
  


• Collects and distributes mail for the department 


• Represents Catholic Charities in the most positive manner with other staff, administrators, vendors, customers and the community we serve.


• Perform other duties as assigned