Posted 1mo ago

Administrative Operations Officer

@ Cainiao
Madrid, /, Spain
OnsiteFull Time
Responsibilities:oversee assets, manage procurement, organize contracts
Requirements Summary:Bachelor's with 2+ years in administration, logistics, or procurement; Thai native with Chinese and English as auxiliary languages; MS Office; detail-oriented and collaborative.
Technical Tools Mentioned:MS Office, Management Software
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Job Description

Key Responsibilities:

1.Asset & Facility Management: Oversee company assets including office equipment and warehouse facilities. Conduct regular physical inventory audits and maintain accurate asset records.

2.Local Procurement & Vendor Management: Manage end-to-end procurement for daily operations. Source, negotiate with, and maintain relationships with local Thai suppliers to ensure cost-effective and timely delivery of materials.

3.Contract & Documentation Control: Organize, archive, and track all contracts and operational documents to ensure accuracy, completeness, and compliance.

4.Operational Reporting: Assist in tracking operational data and budget execution, preparing reports to support management decision-making.

5.Cross-functional Support: Provide administrative support for HR functions such as employee engagement activities and cultural events to maintain a positive work environment.

Requirements:

1.Bachelor's degree with at least 2 years of experience in administration, logistics, or procurement. Experience in a warehouse or industrial setting is preferred.

2.Language Proficiency: Native Thai speaker. Chinese and English skills are required as auxiliary languages to support cross-border communication and reporting.

3.Familiarity with local Thai business culture and practices.

4.Proficient in MS Office (Word, Excel, PPT) and management software.

5.Highly detail-oriented, organized, and able to handle multiple tasks in a fast-paced environment. Strong teamwork and communication skills are essential.